Job Description

Job Title: Project Specialist
Job ID: 42219186
Status: Full-Time
Regular/Temporary: Regular
Shift: Day Job
Department: 64501 POP25 HVI Administration
Location: 200 Lothrop St, Pittsburgh PA 15213


Job Summary:

Do you have a background in credentialing? Are you looking for an opportunity that offers professional development and career growth? University of Pittsburgh Physicians is hiring a Project Specialist to support the Heart & Vascular Institute during business hours on Monday through Friday.

The primary function of this role is to assist the centralized credentialing team with physician paperwork and to assist with database management. You will also respond promptly to customer needs and requests for service or assistance.

  • Develop and maintain excellent relationships between Project Specialist and department administrators, site administrators, practice manager, and other users.
  • Populate existing data fields; oversee design of new data fields as needed.
  • Oversee all aspects of Physician Services Division Clinical sites database, including data updating, utilization, reporting.
  • Initiate relationships with other business units to maximize effectiveness of database.
  • Serve as liaison between Senior Physician Services Division Management, departmental and ISD representative, database developers.
  • Respond to business/reporting requests by Senior Management Staff, clinical departments and practices.
  • Serve as a liaison between the Physician Services Senior Management staff and key client users as required.
  • Escorts recruits to various meetings during their visit.
  • Develops complex itineraries for visits of faculty recruits.
  • Makes travel arrangements for faculty, including airfare, hotel, ground transportation.


  • B.A degree in Business, Health Care Administration or related field and two years of experience preferably in a health care setting OR Associate's Degree in Business, Health Care Administration or related field and four years of experience preferably in a health care setting.
  • Credentialing experience is preferred.
  • Proficiency in Microsoft Office, particularly Excel is preferred.
  • Knowledgeable in the organization and function of an academic medical center this would include clinical and physician's office practices. 
  • Familiarity with oracle database function and capabilities is preferred. 
  • Excellent knowledge of software packages including Microsoft Word, Excel, Access, PowerPoint and Outlook is preferred.
  • Exhibit good listening and comprehension skills. 
  • Complete work assignments with minimal supervision.
  • Present effective interpersonal skills in dealing with executive leadership, clinical department administrators, managers, etc. 
  • Ability to take the initiative to investigate and resolve problems using sound judgment. 
  • Maintain confidentiality regarding job assignment and sensitive issues, perform assigned work in allotted time.
  • Identify issues before they develop into major concerns and demonstrate analytical skills. 
  • Willing to work overtime if necessary.

Licensure, Certifications, and Clearances:
  • Act 34

  • UPMC is an equal opportunity employer. Minority/Females/Veterans/Individuals with Disabilities

    Salary Range: $18.79 to $31.23 / hour

    Union Position: No

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