Job Description

Job Title: GME Department Manager
Job ID: 56535085
Status: Full-Time
Regular/Temporary: Regular
Hours: 7:30 a.m. to 4 p.m.
Shift: Day Job
Facility:
Department: 65882 POP18 Residency Program
Location: 4401 Penn Avenue, Pittsburgh PA 15224

Description

University of Pittsburgh Physicians is seeking a full-time GME (Graduate Medical Education) Department Manager to support the Pediatric Residency Program at UPMC Children's Hospital of Pittsburgh!

Under general supervision, this position is responsible for a wide range of diverse administrative functions, ensuring that regulatory and accreditation standards are met, educational activities that support the curriculum are established, departmental procedures and guidelines are created and enforced, and recruitment activities are coordinated and implemented for the department's residency/fellowship programs. 

The GME Department Manager acts as a liaison between the department, UPMC Physician Services Division, the University of Pittsburgh School of Medicine, and the UPMC Graduate Medical Education.

The ideal candidate for this position will have strong administrative, organizational, and multitasking skills. Previous experience in a medical, healthcare, and/or academic work setting is a plus, but a not a requirement.


Responsibilities:
  • Coordinate conferences, grand rounds, outside speakers, and other formal didactic events.
  • Perform/support audits as necessary.
  • Maintain current knowledge of compliance and regulatory requirements, and prepare for and coordinate the mid-cycle internal site review and ACME site survey for residency or sub-specialty.
  • Maintain resident personnel fields (including confidential evaluations and counseling records), and monitor appropriate licensure and testing levels.
  • Prepare and transcribes letters, memos, and other correspondence for the various program director(s).
  • Assist the Program Director in coordinating activities with certifying boards and national societies for database reporting, annual reports, etc.
  • Responsible for all aspects of credentialing/admissions, facilitates licensure application, and resolves visa/immigration related issues via the appropriate UPMC PSD procedures.
  • Responsible for the administrative oversight of all regulatory, compliance, and accreditation activities associated with the Department's residency or sub-specialty program(s).
  • Assist with marketing and recruitment efforts for the Department, including creating PowerPoint presentations, coordinating advertisement, and developing and editing brochures, fliers, and educational materials.
  • Ensure that all resident(s)/fellow(s) meet compliance and annual training requirements outlined by UPMCMEP, UPMC, UPP, or other agencies.
  • Responsible for departmental orientation process for resident(s)/fellow(s).
  • Develop and maintain comprehensive administrative support, and has primary responsibility for various databases and information collection tools to track resident and fellow performance evaluations, time rotation through GME ROCS, work hours, and other key metrics as required by the UPMC Office of Graduate Medical Education and the ACGME.
  • Manage new resident recruitment, matching, orientation, contracting, and hiring processes for the residency or sub-specialty program(s).
  • Assist with financial reporting, including budget preparation, budget monitoring, reimbursement, and disbursements for the residency or sub-specialty program(s).
  • Process or assist in processing resident and fellow payroll.
  • Responsible for the daily administration of one or more of the Department's graduate medical education residency or sub-specialty program(s).
  • Serve as the liaison between the medical students and residents, hospital administrators, physicians, UPMC, the University of Pittsburgh, and the community-based offices for the residency or sub-specialty program(s).
  • Perform in accordance with system-wide competencies/behaviors.
  • Ensure training licensure and malpractice requirements are completed as a precursor to participation in clinical activities

Qualifications

  • Associate's Degree required, plus one year of experience in a related area (primarily in an academic program office, or medical setting).
  • A combination of experience and education will be considered. 
  • Bachelor's Degree preferred.  
  • Knowledge of licensure and visa guidelines preferred. 
  • Knowledge of Accreditation Council of Graduate Medical Education (ACGME) and continuing education guidelines. 
  • Proficient computer skills including use of the internet, PowerPoint, Excel, spreadsheets, and GME ROCS. 
  • Word and related software required. 
  • Excellent communication, organizational, and time management skills necessary. 
  • Ability to meet deadlines required.

Licensure, Certifications, and Clearances:
  • Act 31 Child Abuse Reporting
  • Act 33 with renewal
  • Act 34 with renewal
  • Act 73 FBI Clearance

  • UPMC is an equal opportunity employer. Minority/Females/Veterans/Individuals with Disabilities

    Salary Range: $16.72 to $26.54 / hour

    Union Position: No

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