Job Description

Job Title: Administrative Assistant - Associate
Job ID: 08177345
Status: Full-Time
Regular/Temporary: Regular
Hours: 8 a.m. to 4:30 p.m.
Shift: Day Job
Facility:
Department: COE_OPIOID
Location: 3459 Fifth Avenue, Pittsburgh PA 15213

Description

University of Pittsburgh Physicians is seeking a full-time Administrative Assistant - Associate to support the General and Internal Medicine Center for Opioid Recovery at UPMC Montefiore!

Under direct supervision, the Associate Administrative Assistant provides general administrative support to a department or group of professionals. Duties for this position include, but are not limited to, answering the office phones, directing calls, making appointments, managing the patient information spreadsheet, and other general office support tasks. 

The ideal candidate for this position will have exceptional interpersonal and teamwork skills, and this position fits into a close team environment. Some medical terminology knowledge is highly preferred, while previous medical office experience is ideal, but not a requirement. Proficient computer and typing skills are also highly preferred.


Responsibilities:
  • Under direct supervision, provides general administrative support to a department or group of professionals.
  • Orders office supplies and maintains office equipment.
  • Helps supervisor and department prepare presentations (i.e., edits, prints, basic formatting functions).
  • Sorts, distributes, prioritizes, and composes routine correspondence following established procedures, not requiring management review (i.e., reads correspondence/ highlights important items and sends to supervisor, sends emails sent on behalf of department head, writes and sends meeting reminders, forwards emails to appropriate distribution list on behalf of department head).
  • Performs routine clerical functions, such as copying, sorting, filing, and typing.  
  • Sets up and maintains varied office files, logs, and records office activities.
  • Assists in researching, drafting, and/or abstracting routine reports. 
  • Compiles and analyzes basic information.
  • Answers, screens, and routes incoming calls and messages. 
  • Responds to routine questions.
  • Maintains supervisor's calendar (i.e., schedules meetings and recurring events, schedules large conference rooms, orders food, ensures applicable equipment is available and ready for meeting, may take meeting minutes).
  • Greets, screens, and directs visitors to appropriate staff member.

Qualifications

  • High School diploma or equivalent.
  • Up to one year administrative experience preferred.
  • Working knowledge of word processing, electronic mail/calendar, spreadsheet, presentation, and database software. 
  • Ability to use applicable MS Suite products.
  • Knowledge of business processes and procedures.
  • Ability to use basic reasoning skills.
  • Some medical terminology knowledge is strongly preferred.
  • Previous experience in a medical office and/or healthcare work environment preferred.
  • Strong computer and typing skills highly preferred.

Licensure, Certifications, and Clearances:
  • Act 34

  • UPMC is an equal opportunity employer. Minority/Females/Veterans/Individuals with Disabilities

    Salary Range: $14.61 to $22.93 / hour

    Union Position: No

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