Job Description

Job Title: Admin Assistant - Intermediate
Job ID: 94628437
Status: Full-Time
Regular/Temporary: Regular
Hours:
Shift: Day Job
Facility: UPMC Presbyterian
Department: Ctr - Infectious Diseases
Location: 3601 Fifth Avenue, Pittsburgh PA 15213

Description

UPMC has an exciting opportunity for an Administrative Assistant Intermediate position at Presbyterian Hospital in the Center for Care of Infectious Disease Department. This is a a full-time position Monday through Friday 8:30 a.m. to 5:00 p.m.


The Center for Care of Infectious Diseases (CCID) is an Outpatient Infectious Diseases practice in Oakland.  They follow patients with HIV Infection, Bloodstream, Bone and Joint Infections and those Pre and Post Transplantation. In addition they provide Travel Health Consultations and treatment for C difficile infections. 

 
The Administrative Assistant Intermediate, under general supervision, provides varied administrative support to a department, a group of professionals or multiple departments.  Prior experience working in a healthcare environment is preferred.

Responsibilities: 

  • Under general direction, provides varied administrative support to a department or group of professionals.
  • May make travel arrangements.
  • Maintains various accounting and budgetary records (i.e., completes expense reports).
  • Collects, compiles, and analyzes moderately complex data and information. 
  • Composes straightforward written descriptions of results. 
  • Researches, drafts, and/or abstracts reports (i.e., conduct initial research to gather information for Supervisor regarding topic of interest).
  • May also perform all responsibilities of an Administrative Assistant - Associate.
  • Performs routine clerical functions, such as copying, sorting, filing, and typing. 
  • Sets up and maintains varied office files, logs, and records office activities.
  • Orders office supplies and maintains office equipment.
  • Answers, screens, and routes incoming calls and messages. 
  • Responds to routine questions.
  • Greets, screens, and directs visitors to appropriate staff member.
  • Reviews administrative procedures and interprets them for employees.
  • Maintains supervisor's calendar (i.e., proactively schedules meetings on supervisor's behalf, makes recommendations for large meeting venues and catering, takes leadership role to ensure meetings flow smoothly).
  • Assists supervisor and department with presentations (i.e., provides content editing/content recommendations in addition to standard proofing).
  • Composes routine, general, and unique/independent correspondence (i.e., sends more than standard emails, begins to modify content of email on behalf of department head, reads and answers correspondence).

 

Qualifications

  • High school diploma or equivalent.
  • Three years experience in an administrative support role.
  • Ability to perform advanced functions in word processing, electronic mail/calendar, spreadsheet, presentation and database software.
  • Ability to use applicable MS Suite products.
  • Working knowledge of business processes and procedures.
  • Knowledge of basic accounting and financial principles and functions.
  • Ability to analyze data and use basic reasoning skills.

Licensure, Certifications, and Clearances:

  • Act 34

  • UPMC is an equal opportunity employer. Minority/Females/Veterans/Individuals with Disabilities

     

    Salary Range: $14.97 to $23.54 / hour

    Union Position: No

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