Job Description

Job Title: Human Resource Assistant - McKeesport
Job ID: 44806827
Status: Full-Time
Regular/Temporary: Regular
Hours:
Shift: Day Job
Facility:
Department: McKeesport HR
Location: 1500 Fifth Avenue, Mckeesport PA 15132

Description

Purpose:
The Human Resources Assistant will provide administrative support services to all team members in the UPMC Human Resources department. The Human Resources Assistant plays an integral role in the delivery of employee relations support to customers by assisting with tasks such as employee file maintenance, data entry of confidential personnel information, running compliance reports, preparation for annual HR initiatives, and assisting with other projects as needed.

Responsibilities:

  • Update organizational charts, complete employment verification and AFLAC forms, prepare professional correspondence, and perform word processing or spreadsheet assignments as necessary.
  • Provide general administrative support for projects as needed.
  • Coordinate exit interview process: schedule appointments, prepare and send exit interview emails, and compile exit interview results and share as appropriate. Keep updated spreadsheet of all exit interview activity.
  • Act as department receptionist by answering HR office telephone line and greeting visitors.
  • Manage HR email service account and delegate questions to appropriate HR representative as needed.
  • Provide clerical and administrative support to the HR Director, HR Consultants, and others as assigned.
  • Assist with timely data entry of licenses, certifications, clearances, and corrective action.
  • Send documents to the HR Scan Center to be added to FileNet (electronic employee record).
  • Provide support with ordering of office supplies, reviewing and organizing incoming mail, assist with filing/printing/copying/faxing items in a timely manner.
  • Respond to basic human resources questions and requests from employees or direct them to other human resources staff or UPMC resources as appropriate.
  • Run basic queries for tracking and compliance purposes. Reports include but are not limited to licensure reports, COGNOS turnover reports, and annual mandatories reports.
  • Maintain employee files on-site and request files as needed from vendor (BRM). Assist with annual review of inactive files and schedule pick-ups with BRM.
  • Assist leadership with processing expenses, screening calls, calendar management, scheduling meetings, booking conference rooms, taking meeting minutes, and processing expenses.
  • Complete unemployment compensation forms and attend UC hearings as needed.

Qualifications

  • High school diploma or equivalent required.
  • One year of progressively responsible administrative experience required (preferably in a Human Resources environment) OR successful completion of the Summer Associate Program OR Bachelor's degree in Human Resources, Business or related field required.
  • Ability to use Microsoft Office products including Outlook, Word, and Excel.
  • Proficiency in administrative skills, organizing and setting priorities, maintaining confidentiality, and customer service skills.

    Licensure, Certifications, and Clearances:

    UPMC is an Equal Opportunity Employer/Disability/Veteran

Salary Range: $13.73 to $20.98 / hour

Union Position: No

Apply Current Employee?

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