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Surgery Scheduler

  • Job ID: 44471152
  • Status: Full-Time
  • Regular/Temporary: Regular
  • Hours: 8 a.m. to 4:30 p.m.
  • Shift: Day Job
  • Facility: University of Pittsburgh Physicians
  • Department: 64801 POP28 Administration
  • Location: 9100 Babcock Blvd, Pittsburgh PA 15237
  • Union Position: No
  • Salary Range: $14.51 to $22.15 / hour

Description

University of Pittsburgh Physicians is seeking a full-time Surgery Scheduler to support the Department of Thoracic Surgery at UPMC Passavant-McCandless!

This position does require travel approximately two times per month. The Surgery Scheduler will go to both of the Department's UPMC Horizon - Greenville and UPMC Jameson locations every first and third Friday of the month. The Department does cover mileage. 

The Surgery Scheduler will coordinate and schedule patients for in-patient and outpatient surgical procedures, as well as assist the surgeon and the administrator in promoting, developing, and monitoring all aspects of operations. Duties for this position also include, but are not limited to, preparing for clinic days, answering patient phone calls, obtaining authorizations, scheduling complex tests, and supporting the physicians at clinic on clinic days (setting up CT scans, obtaining referrals, scheduling same-day tests, etc.).

The ideal candidate for this position will have previous experience with test/procedure scheduling and/or coordination, as well as with authorizations. Proficient experience with scheduling (tests, surgeries, etc.) is highly preferred, while a working knowledge of EPIC and insurance regulations is a plus. 

*Free parking at all locations.*


Responsibilities:
  • Work directly with department to troubleshoot procedural and operations issues.
  • Coordinate and monitor patient follow-up through the Refract Tracker and EPIC.
  • Prepare and forward all necessary admission reservations/requisitions, including demographics and insurance information to hospitals.
  • Coordinate cases and communicate with hospital personnel to obtain approval for hospital admissions.
  • Discuss and coordinate financial arrangements prior to surgery, including the collection of pre-payments.
  • Ensure that informed consents are signed.
  • Provide patients with pre- and postoperative instruction according to service specific guidelines.
  • Coordinate patient education seminars and schedule physicians accordingly.
  • Collect data for research study.
  • Schedule pre-screening exams, diagnostic testing, post-operative appointments, and surgical cases for all patients.
  • Ensure all billing and insurance information is current and accurate.
  • Complete special projects as assigned.
  • Act as liaison between patient and referring physicians.
  • Obtain pre-certification and/or referral prior to the date of the procedure.
  • Coordinate and track internal and external marketing efforts.
  • Attend and schedule department meetings.
  • Answer and respond to all incoming telephone inquiries regarding surgery, and provide educational material, both verbally and through printed materials.

Qualifications

  • High School diploma or equivalent required. 
  • Completion of a Medical Assisting program OR 2-4 years experience in a medical field. 
  • Proficiency in medical terminology preferred. 
  • General knowledge of computer software and practice management databases is essential. 
  • Knowledge of the Epic practice management programs preferred.  
  • Strong organization, time management, and interpersonal skills.  
  • Tact and diplomacy are necessary in dealing with physicians, patients and their families, and other employees.  
  • Ability to deal compassionately and professionally with patients is essential. 
  • Work independently and possess sound decision-making skills. 
  • Knowledge of insurance regulations, specifically Medicare, BC/BS, managed care plans, and workers' compensation carriers, regarding scheduling and approval of surgical procedures. 
  • Ability to prioritize work demands.  
  • Ability to consistently maintain confidentiality with regards to all job assignments and related information.
  • Access to medications is limited to the distribution of the medication to the nurse.

Licensure, Certifications, and Clearances:
  • Act 34

  • UPMC is an Equal Opportunity Employer/Disability/Veteran

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