Job Description

Job Title: Administrative Coordinator - Oakland
Job ID: 81083598
Status: Full-Time
Regular/Temporary: Regular
Shift: Day Job
Facility: UPMC Presbyterian
Department: Health Information Mgmt
Location: 450 Melwood Avenue, Pittsburgh PA 15213


Under general direction, coordinates the workflow of administrative and/or clerical employees and provides varied administrative support of a complex and technical nature to single or multiple department(s) or a division.


  • Responsible, versatile individual to provide administrative support for a large management team who oversees varied functional areas within the HIM department. Health Information Management is a complex multi-facility, multi-campus department. 
  • Demonstrates a logical and pragmatic approach in researching, analyzing and resolving issues. 
  • Maintains effective control and organization of simultaneous projects and assignments; assists management team with meeting deadlines.
  • Coordinates committee meetings:
         System HIM Committee: equipment set up and use, scheduling, 
         communication of meeting information to members, creates Power Point 
         presentations, data collection, create standard and special reports, take 
         minutes, arrange catering, attendance tracking, CE form, create meeting 
         summary and communicate with Med Staff Office. 

         Systems Forms Committee: receives draft forms, communications with 
         requestors and questions/issues, circulates and tracks forms for review,  
         coordinates tasks with Print Shop.
  • Coordinates calendars and schedules meetings/conference calls for senior HIM team; schedules rooms, arranges catering, takes minutes.
  • Use ePro to create purchase orders, orders supplies for all HIM offices and satellite locations, monitors inventory, investigate and recommend alternative products, assist with monitoring expenditures to the budget. 
  • Under general direction coordinates the workflow of employee(s) and provides administrative support of a complex and technical nature to single or multiple department or division (i.e., organizes, plans, and prioritizes work of others, develops and builds teams to accomplish project assignments).
  • Coordinates expense approval processing. 
  • Makes all travel arrangements for approved meetings and trips. 
  • Reviews administrative procedures and operating practices and makes recommendations to increase efficiency. 
  • Develops and distribute statistical and informational reports for HIM internal and external recipients.
  • Develops and sends correspondence on behalf of department and department head (i.e., draft and send meeting minutes, draft and send meeting events)


  • High school diploma or equivalent 5 years experience in an increasingly responsible administrative support role.
  • Ability to perform advanced functions in word processing, electronic mail/calendar, spreadsheet, presentation and database software. 
  • Ability to use applicable MS Suite products.
  • Advanced knowledge of business processes and procedures.
  • Working knowledge of accounting and financial principles and functions. 
  • Ability to analyze data- Ability to use discretion and independent judgment.

Licensure, Certifications, and Clearances:

  • Act 34

  • UPMC is an Equal Opportunity Employer/Disability/Veteran

    Salary Range: $17.62 to $29.28 / hour

    Union Position: No

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