Job Description

Job Title: Admin Assistant - Senior
Job ID: 68894563
Status: Full-Time
Regular/Temporary: Regular
Hours:
Shift: Day Job
Facility:
Department: State Neuro Staff
Location: 9100 Babcock Blvd, Pittsburgh PA 15237

Description

UPMC Community Medicine Incorporated has an exciting opportunity for an Administrative Assistant Senior position located at Passvant 9100 Babcock BLVD, 2 Main Room 2096 Pittsburgh, PA 15237.  Weekly travel to the Wexford office will also be required.  This is a full time position Monday through Friday 8:00a.m. to 4:30p.m in the Neurosurgical Clinic Department. 

 

The Administrative Assistant Senior under general direction, provides varied administrative support of a complex and technical nature to single or multiple department(s) or a division.  Personal assistance to the doctor will be required.

Responsibilities: 

  • Provides input to presentations and other department/supervisor work (i.e., supervisor provides general thought and will draft more material based on initial ideas).
  • Develops and sends correspondence on behalf of department and department head (i.e., draft and send meeting minutes, draft and send meeting events).
  • Plans conferences for department and department head.
  • Under general direction, provides varied administrative support to a department or group of professionals.
  • May also perform all responsibilities of an Administrative Assistant - Intermediate.
  • Maintains supervisor's calendar (i.e., proactively schedules meetings on supervisor's behalf, makes recommendations for large meeting venues and catering, takes leadership role to ensure meetings flow smoothly).
  • Maintains various accounting and budgetary records (i.e., completes expense reports).
  • May make travel arrangements.
  • Develops reports for executive or department. 
  • Analyzes complex information requests and determines complex trends.
  • Reviews administrative procedures and operating practices and makes recommendations to increase efficiency.

 

Qualifications

  • High school diploma or equivalent 5 years experience in an increasingly responsible administrative support role.
  • Ability to perform advanced functions in word processing, electronic mail/calendar, spreadsheet, presentation and database software.
  • Ability to use applicable MS Suite products.
  • Advanced knowledge of business processes and procedures.
  • Working knowledge of accounting and financial principles and functions.
  • Ability to analyze data.
  • Ability to use discretion and independent judgment.

Licensure, Certifications, and Clearances:

  • Act 34

  • UPMC is an Equal Opportunity Employer/Disability/Veteran

     

    Salary Range: $16.72 to $26.54 / hour

    Union Position: No

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