Job Description

Job Title: Administrative Assistant - Intermediate (Exton, PA)
Job ID: 01143352
Status: Full-Time
Regular/Temporary: Regular
Hours: 8:30a – 5:00p
Shift: Day Job
Facility: Community Care Behavioral Hlth
Department: Administrtn-SatelliteCH
Location: 1 East Uwchlan Avenue, Exton PA 19341

Description

Do you have a high school diploma or equivalent with at least three years of administrative support experience? If so, UPMC may have the perfect fit for you!

 

 

UPMC is hiring a full-time Administrative Assistant - Intermediate position to support the Administrative department within the Community Care Behavioral Health business unit. This is a Monday - Friday daylight (8:30 a.m. - 5:00 p.m.) position based out of the Chester office in Exton, PA.

 

 

The Administrative Assistant will support several executives across multiple departments. Varied administrative support will include documenting meeting minutes, tracking and submitting expense reports, managing calendars and more. The Administrative Assistant will also collaborate with another Assistant and Office Manager for various projects and team needs.

 

 

Previous experience documenting meeting minutes and managing expense reports is preferred.



Responsibilities:

  • Assists supervisor and department with presentations (i.e., provides content editing/content recommendations in addition to standard proofing).
  • Collects, compiles, and analyzes moderately complex data and information. Composes straightforward written descriptions of results. Researches, drafts, and/or abstracts reports (i.e., conduct initial research to gather information for Supervisor regarding topic of interest).
  • Composes routine, general, and unique/independent correspondence (i.e., sends more than standard emails, begins to modify content of email on behalf of department head, reads and answers correspondence).
  • Maintains supervisor's calendar (i.e., proactively schedules meetings on supervisor's behalf, makes recommendations for large meeting venues and catering, takes leadership role to ensure meetings flow smoothly).
  • Maintains various accounting and budgetary records (i.e., completes expense reports).
  • May also perform all responsibilities of an Administrative Assistant - Associate: Performs routine clerical functions, such as copying, sorting, filing, and typing. Sets up and maintains varied office files, logs, and records office activities. Orders office supplies and maintains office equipment. Answers, screens, and routes incoming calls and messages. Responds to routine questions Greets, screens, and directs visitors to appropriate staff member.
  • May make travel arrangements.
  • Reviews administrative procedures and interprets them for employees.
  • Under general direction, provides varied administrative support to a department or group of professionals.

Qualifications

  • High school diploma or equivalent
  • Three years experience in an administrative support role
  • Ability to perform advanced functions in word processing, electronic mail/calendar, spreadsheet, presentation and database software 
  • Ability to use applicable MS Suite products
  • Working knowledge of business processes and procedures
  • Knowledge of basic accounting and financial principles and functions
  • Ability to analyze data and use basic reasoning skills

Licensure, Certifications, and Clearances:
N/A


UPMC is an Equal Opportunity Employer/Disability/Veteran

Salary Range: $14.97 to $23.54 / hour

Union Position: No

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At UPMC, our shared goal is to create a cohesive, positive, experience for our employees, patients, health plan members, and community. If you too are driven by these values, you may be a great fit at UPMC!

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DIGNITY & RESPECT
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UPMC provides a total rewards package that can help you achieve the goals you have for your career and your personal life. Whether you want to learn a new skill through a training course, reach personal health and wellness targets, become more involved in your community, or follow a career path that provides you with the right experience to be successful, UPMC can help you get to where you want to be.


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