Job Description

Job Title: Administrative Assistant - Senior
Job ID: 97023180
Status: Full-Time
Regular/Temporary: Regular
Shift: Day Job
Department: ISD Administrative Mgmt
Location: 600 Grant St, Pittsburgh PA 15219


UPMC’s Corporate Information Services Division is seeking a full-time Administrative Assistant – Senior to support IT Administration at the US Steel Tower in Downtown Pittsburgh!

Under general direction, the Senior Administrative Assistant provides varied administrative support for the Chief Information Officer (CIO). This position will support the office of the Chief Information Officer, providing general administrative support to the CIO and other project support for the department.

Duties for this position include, but are not limited to, managing calendars for the CIO, answering the office phones, organizing meetings (booking rooms, itineraries, agendas, print materials, etc.), ordering supplies, booking travel, managing expenses reports, and maintaining files, reports, and other documentation. Additionally, the Senior Administrative Assistant will assist with organizing different department projects and events.

The ideal candidate for this position will have exceptional organizational, communication, and administrative skills. A high level of professionalism is vital to this role, as is the ability to remain positive, calm under pressure, adaptable, and customer service-oriented at all times. Proficiency in Office 365 products (Outlook, Teams, Word, PowerPoint, Excel) is highly preferred. Previous experience with expenses, approving timecards and/or Kronos, and travel arrangements is also preferred, while strong calendar management skills/experience are highly preferred. 

  • Provides input to presentations and other department/supervisor work (i.e., supervisor provides general thought and Senior Admin will draft more material based on initial ideas).
  • Develops and sends correspondence on behalf of department and department head (i.e., draft and send meeting minutes, draft and send meeting events).
  • Plans conferences for department and department head.
  • Under general direction, provides varied administrative support to a department or group of professionals.
  • May also perform all responsibilities of an Administrative Assistant - Intermediate:
    • Maintains supervisor's calendar (i.e., proactively schedules meetings on supervisor's behalf, makes recommendations for large meeting venues and catering, takes leadership role to ensure meetings flow smoothly).
    • Maintains various accounting and budgetary records (i.e., completes expense reports).
    • May make travel arrangements.
  • Develops reports for executive or department.  
  • Analyzes complex information requests and determines complex trends.
  • Reviews administrative procedures and operating practices, and makes recommendations to increase efficiency.


  • High school diploma or equivalent.
  • Five years experience in an increasingly responsible administrative support role
  • Ability to perform advanced functions in word processing, electronic mail/calendar, spreadsheet, presentation, and database software.
  • Ability to use applicable MS Suite products.
  • Working knowledge of Teams, Visio, and/or HR Direct is a plus.
  • Advanced knowledge of business processes and procedures.
  • Working knowledge of accounting and financial principles and functions.
  • Ability to analyze data.
  • Ability to use discretion and independent judgment.
  • Previous experience with expenses/expense reports preferred.
  • Exceptional calendar management skills highly preferred.
  • Previous experience with project work and/or events is a plus.

Licensure, Certifications, and Clearances:
  • Act 34

UPMC is an Equal Opportunity Employer/Disability/Veteran

Salary Range: $16.72 to $26.54 / hour

Union Position: No

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