Job Description

Job Title: Administrative Coordinator
Job ID: 23767960
Status: Full-Time
Regular/Temporary: Regular
Shift: Day Job
Department: 65093 POP10 Lupus
Location: 3708 Fifth Avenue, Pittsburgh PA 15213


University of Pittsburgh Physicians is seeking a full-time Administrative Coordinator to support the Department of Rheumatology at the Medical Arts Building in Oakland!

Under general direction, the Administrative Coordinator coordinates the workflow of administrative and/or clerical employees, and provides varied administrative support of a complex and technical nature to the Lupus Center of Excellence. Duties for this position also include, but are not limited to, serving as the administrative lead for the Center, jumping into any and all needed roles in the office to provide coverage, supporting day-to-day operations (ordering supplies, etc.), and managing the general office flow of the Center. 

The ideal candidate for this position will have previous leadership experience, with previous work experience in a healthcare and/or medical office setting being a plus. Proficiency in Microsoft Office products is preferred, while a working knowledge of EPIC and/or electronic medical records software is a plus.

  • Plans conferences for department and department head.
  • Under general direction, coordinates the workflow of employee(s) and provides administrative support of a complex and technical nature to single or multiple department or division (i.e., organizes, plans, and prioritizes work of others, develops and builds teams to accomplish project assignments).
  • Performs all responsibilities of an Administrative Assistant Senior.
  • Provides input to presentations and other department/supervisor work (i.e., supervisor provides general thought and Coordinator will draft more material based on initial ideas).
  • Reviews administrative procedures and operating practices, and makes recommendations to increase efficiency.
  • Assists in recruiting, hiring, training, and evaluating the performance of employees.
  • Analyzes complex information requests and determines complex trends.
  • Develops reports for executive or department.
  • Develops and sends correspondence on behalf of department and department head (i.e., draft and send meeting minutes, draft and send meeting events).


  • High school diploma or equivalent.
  • Five years experience in an increasingly responsible administrative support role.
  • Ability to perform advanced functions in word processing, electronic mail/calendar, spreadsheet, presentation, and database software.
  • Ability to use applicable MS Suite products.
  • Advanced knowledge of business processes and procedures.
  • Working knowledge of accounting and financial principles and functions.
  • Ability to analyze data.
  • Ability to use discretion and independent judgment.
  • Previous work experience in a medical office and/or healthcare setting is a plus.
  • Previous leadership experience preferred.
  • Working knowledge of EPIC and/or EMR software is a plus.

Licensure, Certifications, and Clearances:
  • Act 34

  • UPMC is an Equal Opportunity Employer/Disability/Veteran

    Salary Range: $17.62 to $29.28 / hour

    Union Position: No

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