At UPMC, we are committed to keeping our communities safe and healthy as the COVID-19 pandemic unfolds. Visit upmc.com/vaccinesupport to learn more about how you can help.

Our recruiters will continue to fill positions throughout this time, but interviews and other processes may be modified to protect the safety of our candidates and employees. Thank you for your patience.

For more information about UPMC's response to COVID-19, please visit upmc.com/coronavirus.

Search Our Jobs

   Current UPMC employees must apply in HR Direct

Administrative Coordinator

  • Job ID: 23767960
  • Status: Full-Time
  • Regular/Temporary: Regular
  • Hours:
  • Shift: Day Job
  • Facility: University of Pittsburgh Physicians
  • Department: 65093 POP10 Lupus
  • Location: 3708 Fifth Avenue, Pittsburgh PA 15213
  • Union Position: No
  • Salary Range: $17.62 to $29.28 / hour

Description

University of Pittsburgh Physicians is seeking a full-time Administrative Coordinator to support the Department of Rheumatology at the Medical Arts Building in Oakland!

Under general direction, the Administrative Coordinator coordinates the workflow of administrative and/or clerical employees, and provides varied administrative support of a complex and technical nature to the Lupus Center of Excellence. Duties for this position also include, but are not limited to, serving as the administrative lead for the Center, jumping into any and all needed roles in the office to provide coverage, supporting day-to-day operations (ordering supplies, etc.), and managing the general office flow of the Center. 

The ideal candidate for this position will have previous leadership experience, with previous work experience in a healthcare and/or medical office setting being a plus. Proficiency in Microsoft Office products is preferred, while a working knowledge of EPIC and/or electronic medical records software is a plus.


Responsibilities:
  • Plans conferences for department and department head.
  • Under general direction, coordinates the workflow of employee(s) and provides administrative support of a complex and technical nature to single or multiple department or division (i.e., organizes, plans, and prioritizes work of others, develops and builds teams to accomplish project assignments).
  • Performs all responsibilities of an Administrative Assistant Senior.
  • Provides input to presentations and other department/supervisor work (i.e., supervisor provides general thought and Coordinator will draft more material based on initial ideas).
  • Reviews administrative procedures and operating practices, and makes recommendations to increase efficiency.
  • Assists in recruiting, hiring, training, and evaluating the performance of employees.
  • Analyzes complex information requests and determines complex trends.
  • Develops reports for executive or department.
  • Develops and sends correspondence on behalf of department and department head (i.e., draft and send meeting minutes, draft and send meeting events).

Qualifications

  • High school diploma or equivalent.
  • Five years experience in an increasingly responsible administrative support role.
  • Ability to perform advanced functions in word processing, electronic mail/calendar, spreadsheet, presentation, and database software.
  • Ability to use applicable MS Suite products.
  • Advanced knowledge of business processes and procedures.
  • Working knowledge of accounting and financial principles and functions.
  • Ability to analyze data.
  • Ability to use discretion and independent judgment.
  • Previous work experience in a medical office and/or healthcare setting is a plus.
  • Previous leadership experience preferred.
  • Working knowledge of EPIC and/or EMR software is a plus.

Licensure, Certifications, and Clearances:
  • Act 34

  • UPMC is an Equal Opportunity Employer/Disability/Veteran

    Total Rewards

    More than just competitive pay and benefits, UPMC’s Total Rewards package cares for you in all areas of life &emdash; because we believe that you’re at your best when receiving the support you need: professional, personal, financial, and more.

    Our Values

    At UPMC, we’re driven by shared values that guide our work and keep us accountable to one another. Our Values of Quality & Safety, Dignity & Respect, Caring & Listening, Responsibility & Integrity, Excellence & Innovation play a vital role in creating a cohesive, positive experience for our employees, patients, health plan members, and community. Ready to join us? Apply today.

       Current UPMC employees must apply in HR Direct