At UPMC, we are committed to keeping our communities safe and healthy as the COVID-19 pandemic unfolds. Visit upmc.com/vaccinesupport to learn more about how you can help.

Our recruiters will continue to fill positions throughout this time, but interviews and other processes may be modified to protect the safety of our candidates and employees. Thank you for your patience.

For more information about UPMC's response to COVID-19, please visit upmc.com/coronavirus.

Search Our Jobs

   Current UPMC employees must apply in HR Direct

GME Academic Manager

  • Job ID: 56352492
  • Status: Full-Time
  • Regular/Temporary: Regular
  • Hours:
  • Shift: Day Job
  • Facility: University of Pittsburgh Physicians
  • Department: 60182 POP21 Residency Program
  • Location: 200 Lothrop St, Pittsburgh PA 15213
  • Union Position: No
  • Salary Range: $20.30 to $33.86 / hour

Description

University of Pittsburgh Physicians is seeking a full-time GME Academic Manager to support the Diagnostic Radiology Residency Program at UPMC Presbyterian in Oakland!

 

The GME Academic Manager will serve as an administrator and coordinator for the program, working in conjunction with the Academic Manager of the Diagnostic Radiology Residency Program to ensure that the two programs work cohesively with each other. This position is also responsible for training programs, academic/alumni affairs, evaluation and documentation coordination, and project management.

 

This is an exciting opportunity to get involved with a newly established Residency Program.  The first class of Interventional Radiology residents arrived in July 2018, and the programs are continuing to grow!

 

The ideal candidate for this position will have previous GME, ACGME, and/or fellowship/residency program work experience. Attention to detail, exceptional organizational skills, and strong communication skills (written and verbal) are vital to this role, as well.




Responsibilities:
  • Assist program director with residency program budget formulation.
  • Responsible for processing all resident travel and expense reimbursements through the UPMC expense module, and the purchasing of educational materials.
  • Initiate and implement new projects in collaboration with program director, chair, and other fellowship training programs.
  • Ensure that the residency program maintains compliance with policies and procedures of the above organizations.
  • Responsible for the comprehensive leadership and coordination of the residency/fellowship training program(s) and related staff of the Department.
  • Maintain residency program budgets.
  • Responsible for all aspects of the residency applicant interview process with file management via the Electronic Residency Application Service, including process improvement.
  • Mentor the departmental fellowship training program coordinators.
  • Create evaluation strategies, and facilitate ongoing process improvement of resident and fellow evaluation and competency assessment using the comprehensive online evaluation system.
  • Maintain comprehensive personnel/performance files (including confidential evaluations and counseling records) and portfolios for residents/fellows and graduates of the training program(s).
  • Facilitate and manage implementation of all administrative requirements for resident/fellow trainees, including payroll and benefit processing, meal tickets, parking, information systems, and security documentation.
  • Develop, maintain, and oversee residency/fellowship program policies and procedures that are consistent and compatible with those adopted by the hospital and GMEC.
    • This includes accreditation site visit preparation, applicant selection, trainee evaluation, program evaluation, policy writing, assessment of graduate outcomes, and other issues.
  • Develop and/or audit appropriate data systems for residency and fellowship program assessment, accreditation, and reporting, including resident case entry in the Accreditation Council for Graduate Medical Educations OP Log (procedure reporting), online evaluation system, resident work hour entry into the UPMC Graduate Medical Education ROCS system, and others.
  • Establish strategies to develop and maintain a relationship with graduate medical education (resident and fellow) alumni in order to assess training program outcomes, coordinate continuing medical education, coordination of Department-wide continuing medical education programs such as Grand Rounds and Alumni Day, support departmental strategic planning, and facilitate fundraising.
  • May supervise First and Second Position in the daily coordination of their duties that include the residency/fellowship didactic education programs, online and print evaluation systems, collection of institutional data, recording/reporting of resident work hours for Medicare and accreditation agencies, and other related tasks.
  • Ensure that residents and fellows meet compliance and annual training requirements as required by the University of Pittsburgh Medical Center, University of Pittsburgh Medical Center Medical Education Program, University of Pittsburgh Physicians, UPMC Hospital, and other organizations.
  • Assist with development of residency/fellowship program marketing/recruitment strategies.
  • Facilitate submission of all documents for and monitor maintenance of appropriate licensure, visas, and certification of residents/fellows.
  • Maintain budgets and tracking related to trainee stipends and expenditures.

Qualifications

  • Bachelor's Degree OR equivalent experience in an academic/medical department. 
  • The position requires knowledge of the policies and procedures of the University of Pittsburgh, University of Pittsburgh Medical Center Medical Education Program Office of GME, University of Pittsburgh Physicians, the Accreditation Council for Graduate Medical Education, the Electronic Residency Application Service, the National Resident Matching Program, related specialty boards, and other academic and governmental organizations. 
  • The position requires contact with all of these organizations, both internal and external. 
  • Must be able to initiate work and work independently on a variety of simultaneous projects. 
  • The position requires innovation to solve complex problems. 
  • The position requires excellent verbal and written communication skills, attention to detail, and forward planning.  
  • Must possess excellent interpersonal skills and a system-wide focus.
  • Previous GME, ACGME, and/or fellowship/residency program work experience is preferred.  

Licensure, Certifications, and Clearances:
  • Act 34

  • UPMC is an Equal Opportunity Employer/Disability/Veteran

    Total Rewards

    More than just competitive pay and benefits, UPMC’s Total Rewards package cares for you in all areas of life &emdash; because we believe that you’re at your best when receiving the support you need: professional, personal, financial, and more.

    Our Values

    At UPMC, we’re driven by shared values that guide our work and keep us accountable to one another. Our Values of Quality & Safety, Dignity & Respect, Caring & Listening, Responsibility & Integrity, Excellence & Innovation play a vital role in creating a cohesive, positive experience for our employees, patients, health plan members, and community. Ready to join us? Apply today.

       Current UPMC employees must apply in HR Direct