Job Description

Job Title: Executive Assistant I
Job ID: 93400311
Status: Full-Time
Regular/Temporary: Regular
Hours:
Shift: Day Job
Facility: Children's Hospital of Pgh
Department: Exec Office
Location: 4401 Penn Avenue, Pittsburgh PA 15224

Description

Purpose:

Does the opportunity to support and work alongside the Vice President, Community Relations of Children's Hospital of Pittsburgh Foundation excite you? 

We are looking for an innovative individual to provide high-level administrative support by preparing statistical reports, creating presentations, handling information requests, and performing various clerical functions. Duties may include, but are not limited to, preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. If you are welcome to change, and are ready to bring new ideas to the team, apply today! 

Responsibilities:
  • Answers phones and directs all incoming calls to appropriate party promptly and efficiently
  • Maintains accurate filing systems with the highest regard for confidentiality, organization, and timely retrieval of documents
  • Prioritizes and manages multiple projects simultaneously, and follows through on issues in a timely manner
  • Compiles information for the timely preparation of reports and distributes to appropriate individuals within established timelines
  • Interacts with staff at all levels in a fast paced environment, sometimes under pressure, remaining flexible, proactive, resourceful and efficient, with a high level of professionalism and confidentiality
  • Processes incoming and outgoing mail. Maintains confidentiality of mail addressed to the president
  • Records and distributes minutes and other relevant information to appropriate participants in a timely manner
  • Uses sound judgment and knowledge of UPMC and its policies and procedures to respond to questions, requests, or needs
  • Arranges travel schedule and reservations for executive management as needed
  • Responsible for calendar management, requiring interaction with both internal and external executives and assistants to coordinate a variety of complex executive meetings

Qualifications

  • High school diploma or equivalent 8 years experience in an increasingly responsible administrative support role
  • 5+ years experience with support at the executive level
  • Demonstrates proficiency in core MS Office applications, including Word, Excel, PowerPoint, and Outlook
  • Excellent calendar management skills, including the coordination of complex executive meetings
  • Experience assisting management with the creation of PowerPoint presentations
  • Experience scheduling travel arrangements for management

Licensure, Certifications, and Clearances:

UPMC is an Equal Opportunity Employer/Disability/Veteran

Salary Range: $21.22 to $36.63 / hour

Union Position: No

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