Job Description

Job Title: Onboarding Associate - Temporary (Talent Acquisition)
Job ID: 2000006J
Status: Full-Time
Regular/Temporary: Temporary
Shift: Day Job
Department: Corp HR Talent Acq
Location: 600 Grant St, Pittsburgh PA 15219


Are you looking to start a career in recruitment?  If so, our Temporary Onboarding Associate with UPMC Talent Acquisition is a great opportunity to jump start your passion for recruitment!

The Onboarding Associate is responsible for administering a variety of operational, recruitment, and employment related tasks in support of talent acquisition services and operations. This role interacts with a wide range of internal customers at all levels as well as external candidates seeking opportunities. 

This position will work standard business hours, Monday through Friday, in downtown Pittsburgh. Look no further, apply today!


  • Assist candidates with scheduling their pre-employment health assessments within an acceptable time frame and verify results to ensure successful completing.
  • Accurately submit, track, and adjudicate background and reference checks within an acceptable time frame, including providing comprehensive notes within the background check system.
  • Create, maintain and ensure appropriate retention of departmental documentation including employee files. 
  • Support new hire orientation and onboarding activities as requested.
  • Ensure process compliance in accordance with all federal, state, and local government regulations along with meeting requirements and standards of UPMC. 
  • Maintain an in-depth understanding of industry regulations and procedures to ensure a compliant process, including regulations from the Department of Health, The Joint Commission, The Department of Aging, The Department of Education, and The Department of Human Services.
  • Must maintain confidentiality at all times. 
  • Assist in the training of new team members throughout Talent Acquisition.
  • Partner with Payroll to process all pay contracts, including sign-on, relocation, PTO advance, and employee referral bonuses. 
  • Complete all adjudication components prior to a candidate's targeted start date to ensure all employment contingencies have been successfully met, including clearance of all background check components, pre-employment health assessment requirements, licensure/certification requirements, and position contracts.
  • Provide candidate updates to all appropriate team members as necessary. Partner with the HRIS Data Entry team to process and data enter all recruitment transactions.
  • Provide exceptional service as point of contact for general candidate, employee, and customer inquiries. 
  • Determine all onboarding requirements for candidates including background check, clearance, licensure/certification, pre-employment health assessment, and orientation requirements.


  • Bachelors degree in Human Resources, Business or a related field preferred.
  • Six months of applicable experience or completion of the UPMC Summer Associates program/Pittsburgh Fellows program preferred.
  • Attention to detail, with skills in customer service preferred.
  • Proficiency in Microsoft products, Taleo, PeopleSoft, and other HRIS systems preferred.

Licensure, Certifications, and Clearances:

  • Act 34 Criminal Clearance

UPMC is an equal opportunity employer. Minority/Females/Veterans/Individuals with Disabilities

Salary Range: $0 / hour

Union Position: No

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At UPMC, our shared goal is to create a cohesive, positive, experience for our employees, patients, health plan members, and community. If you too are driven by these values, you may be a great fit at UPMC!


UPMC provides a total rewards package that can help you achieve the goals you have for your career and your personal life. Whether you want to learn a new skill through a training course, reach personal health and wellness targets, become more involved in your community, or follow a career path that provides you with the right experience to be successful, UPMC can help you get to where you want to be.


Now more than ever, YOU can help us shape our communities and UPMC into a better place for everyone to work, study, play, and thrive.

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