Job Description

Job Title: Administrative Assistant - Associate (Thursday-Monday 10pm-6:30am)
Job ID: 27226776
Status: Full-Time
Regular/Temporary: Regular
Hours: 10 p.m. to 6:30 a.m.
Shift: Day Job
Facility: Univ. of Pgh Physicians
Department: 60101 POP21 RAD Administration
Location: 200 Lothrop St, Pittsburgh PA 15213

Description

University of Pittsburgh Physicians is seeking a full-time Administrative Assistant - Associate to support the Department of Radiology at UPMC Presbyterian!

This position will work 10 p.m. to 6:30 a.m., Thursday through Monday.

Under direct supervision, the Associate Administrative Assistant provides general administrative support to a department or group of professionals. Duties for this position include, but are not limited to, fielding calls, assisting physicians with patient scheduling and information, tracking down on-call physicians for appointments, working with technicians and physician assistants across multiple departments, and other general clerical support.

The ideal candidate for this position will have exceptional customer service skills, with medical terminology knowledge and previous scheduling experience being a plus.


Responsibilities:
  • Under direct supervision, provides general administrative support to a department or group of professionals.
  • Orders office supplies and maintains office equipment.
  • Helps supervisor and department prepare presentations (i.e., edits, prints, basic formatting functions).
  • Sorts, distributes, prioritizes, and composes routine correspondence following established procedures, not requiring management review (i.e., reads correspondence/ highlights important items and sends to supervisor, sends emails sent on behalf of dept head, writes and sends meeting reminders, forwards emails to appropriate distribution list on behalf of department head).
  • Performs routine clerical functions, such as copying, sorting, filing, and typing.  
  • Sets up and maintains varied office files, logs, and records office activities.
  • Assists in researching, drafting, and/or abstracting routine reports. 
  • Compiles and analyzes basic information.
  • Answers, screens, and routes incoming calls and messages. 
  • Responds to routine questions.
  • Maintains supervisor's calendar (i.e., schedules meetings and recurring events, schedules large conference rooms, orders food, ensures applicable equipment is available and ready for meeting, may take meeting minutes).
  • Greets, screens, and directs visitors to appropriate staff member.

Qualifications

  • High School diploma or equivalent.
  • Up to one year administrative experience preferred.
  • Working knowledge of word processing, electronic mail/calendar, spreadsheet, presentation, and database software. 
  • Ability to use applicable MS Suite products.
  • Knowledge of business processes and procedures.
  • Ability to use basic reasoning skills.
  • Exceptional customer service skills strongly preferred.
  • Previous experience with scheduling meetings and/or appointments preferred.
  • Medical terminology knowledge is a plus.

Licensure, Certifications, and Clearances:
  • Act 34

  • UPMC is an Equal Opportunity Employer/Disability/Veteran

    Salary Range: $15.12 to $23.73 / hour

    Union Position: No

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