Job Description

Job Title: Executive Assistant II
Job ID: 77735273
Status: Full-Time
Regular/Temporary: Regular
Hours:
Shift: Day Job
Facility: Corporate Marketing
Department: Regional Marketing
Location: 600 Grant St, Pittsburgh PA 15219

Description

Purpose:
Provide high-level administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings.

Responsibilities:
  • Prioritizes and manages multiple projects simultaneously, and follows through on issues in a timely manner.
  • Interacts with staff at all levels in a fast paced environment, sometimes under pressure, remaining flexible, proactive, resourceful and efficient, with a high level of professionalism and confidentiality.
  • Compiles information for the timely preparation of reports and distributes to appropriate individuals within established timelines.
  • Maintains accurate filing systems with the highest regard for confidentiality, organization, and timely retrieval of documents.
  • Processes incoming and outgoing mail. Maintains confidentiality of mail addressed to the president.
  • Records and distributes minutes and other relevant information to appropriate participants in a timely manner.
  • Arranges travel schedule and reservations for executive management as needed.
  • Answers phones and directs all incoming calls to appropriate party promptly and efficiently.
  • Responsible for calendar management, requiring interaction with both internal and external executives and assistants to coordinate a variety of complex executive meetings.
  • Uses sound judgment and knowledge of UPMC and its policies and procedures to respond to questions, requests, or needs.

Qualifications

  • High school diploma or equivalent.
  • Eight years experience in an increasingly responsible administrative support role.
  • Five plus years experience with support at the executive level.
  • Demonstrates proficiency in core MS Office applications, including Word, Excel, PowerPoint, and Outlook.
  • Excellent calendar management skills, including the coordination of complex executive meetings.
  • Experience assisting management with the creation of PowerPoint presentations.
  • Experience scheduling travel arrangements for management.

    Licensure, Certifications, and Clearances:

    UPMC is an Equal Opportunity Employer/Disability/Veteran

Salary Range: $25.49 to $44.12 / hour

Union Position: No

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