Job Description

Job Title: Assistant Administrator
Job ID: 89933781
Status: Full-Time
Regular/Temporary: Regular
Shift: Day Job
Facility: Univ. of Pgh Physicians
Department: 65801 POP18 PEDS Administration
Location: 4401 Penn Avenue, Pittsburgh PA 15224


This Assisted Administrator is located at UPMC Children’s Hospital within the Department of Pediatrics. Reporting to the Executive Administrator, the Assistant Administrator will have senior leader oversight for the Divisions of Cardiology, Child Advocacy, Gastroenterology,  Genetics, and Newborn Medicine consisting of 100 physicians and 140 staff providers. In addition to division responsibilities, the Assistant Administrator will be involved in hospital strategic business development, process improvement, and patient experience, and will focus on tactics that will improve access, and drive the strategic plan.  The Assistant Administrator will work closely with each division’s Clinical Director and Senior Practice Manager to meet the operational needs of the divisions, and work to ensure programmatic growth to improve pediatric subspecialty care throughout Western Pennsylvania and beyond.  

  • Supervise and oversee the Department budgets (i.e., clinical practice plan, hospital, SOM, and research) with senior management staff of the Department and report to the Executive Administrator on expenses and revenues on a monthly basis to monitor and analyze performance against goals.
  • Must posses thorough knowledge of grand procedures in order to advise faculty members regarding application for and administrators of grants.
  • Assist and advise the Executive Administrator in the areas of research support, financial coordination, long-range planning and daily operations.
  • Develop and recommend policy for the Department.
  • Monitor the Department's operating statistics and referral patterns to isolate trends and changes, thus insuring that the Department is maintaining its place and competitive edge, as well as identifying new market areas.
  • Serve as liaison and conduit for PSD, UPMC, and School of Medicine departments and resources. Identify and champion integration activities that result in reduced duplication of effort and maximization of resources.
  • Work with the Executive Administrator and the faculty to develop the strategic direction and implement short and long-term goals for the Department which may include PSD, UPMC, and School of Medicine.
  • Maintain a current knowledge of all types of health care organizations; including health maintenance organizations, preferred provider organizations, and provider-sponsored organizations.
  • Prepare reports on the financial status of departmental and research funds.
  • Coordinate activity of a variety of faculty committees including, but not limited to, PSD, UPMC, Hospitals, CEO, CFO, and other senior leadership.
  • Oversee the management of off-site satellite offices, which include operational responsibilities, facilities management, recruiting, and physician relations.
  • Serve as the departmental representative to the various medical school committees and demonstrate familiarity with the University and Hospitals policies.
  • Coordinate and assist in the recruitment of faculty members which may include due diligence, practice valuations, pro forma financial projections, contracts negotiations, VISA issues, and evaluations of staffing levels.
  • Ensure appropriate and high quality staffing of the department. Supervise departmental staff either directly or indirectly.
  • Liaison for construction, renovation projects and building utilization. Assess existing needs and plan for new programs in order to meet the technical needs of the research instructional and at times, clinical programs.
  • Serve as departmental representative in formal legal matters and interact with attorneys on issues related to billing and third party payers, risk management, employment and human resources grievances, and any other type of complaint filed against the department in a court of law.
  • Determine the effectiveness of current departmental procedures and plans.
  • Review, evaluate and provide recommendations on all practice acquisitions and valuations of potential and new faculty physicians/groups.
  • Develop and implement new systems for efficient and improved utilization of operations.
  • Monitor changes in federal and state law that relates to reimbursement and the impact of such on the Department.
  • Supervise the development of grant funded and clinical trial proposals in the administration of departmental funds derived from research grant monies.
  • Must be able to work with faculty committees and provide staff assistance as needed for the development and implementation of those policies and directives that are generated by faculty committees.
  • Manage the activities of the medical residency coordinator(s).
  • Maintain a current and in-depth knowledge of resource based relative value scale and its impact in the operations of the Department.


  • Bachelor's Degree in Health Care Administration, Business Administration, Finance, Accounting or related field / 8 years of experience / 4 years in a management capacity OR
  • Bachelor's Degree in Health Care Administration, Business Administration, Finance, Accounting or related field / FMR Program Graduate / 6 years of experience / 4 years in a management capacity OR 
  • Master's Degree in Health Care Administration, Business Administration, Finance, Accounting or related field / 6 years of experience / 4 years in a management capacity OR 
  • Master's Degree in Health Care Administration, Business Administration, Finance, Accounting or related field / Fellowship Program Graduate / 4 years of experience / 4 years in a management capacity 
  • Experience in health care setting, emphasizing accounting systems, knowledge of third party billing and reimbursement mechanisms, grant and contract administration, financial reporting, internal controls, operational management, information systems, and business planning are required.  
  • Ability to work collaboratively with physicians, staff, CEO, CFO, corporate, university, hospital administration, and other senior leadership.  
  • Knowledge of applicable federal, state, and local laws as they pertain to physician BU management, preferred.  
  • Prior experience in an academic medical setting, preferred. 
  • Prior experience in specialty administration, preferred.

Licensure, Certifications, and Clearances:
  • Act 31 Child Abuse Reporting
  • Act 33 with renewal
  • Act 34 with renewal
  • Act 73 FBI Clearance

  • UPMC is an Equal Opportunity Employer/Disability/Veteran

    Salary Range: $0 / hour

    Union Position: No

    Apply Current Employee?


    At UPMC, our shared goal is to create a cohesive, positive, experience for our employees, patients, health plan members, and community. If you too are driven by these values, you may be a great fit at UPMC!


    UPMC provides a total rewards package that can help you achieve the goals you have for your career and your personal life. Whether you want to learn a new skill through a training course, reach personal health and wellness targets, become more involved in your community, or follow a career path that provides you with the right experience to be successful, UPMC can help you get to where you want to be.


    Now more than ever, YOU can help us shape our communities and UPMC into a better place for everyone to work, study, play, and thrive.

    Learn more about working here and check out our policies and recent updates.

    UPMC Health Plan Named Best Places to Work for LGBTQ Equality in 2019

    UPMC Ranked #1 Best Places for Women and Diverse Managers in 2019

    Talent Network