Job Description

Job Title: Medical Records Technician (Part-Time)
Job ID: 16090928
Status: Part-Time
Regular/Temporary: Regular
Shift: Day Job
Facility: Community Medicine
Department: 56415 ZCMS1 PIH Levelgreen
Location: 101 Orchard Drive, Trafford PA 15085


Perform duties related to the retrieval, delivery and refiling of medical records needed for patient care, billing, research, and legal purposes. File medical reports and correspondence within the record. Process all requests for copies of the medical record in accordance with established policy and procedure.


  • Account for the return of medical records from authorized users and verifies correct chart order before re-filing.
  • Demonstrate a service oriented approach to his/her position by conveying courtesy, respect, enthusiasm, and a positive attitude in work situations by showing initiative and offering assistance to other staff members and hospital personnel in the completion of the department's work, and by making patient care and/or interdepartmental service the first priority while working.
  • File loose medical reports, x-rays, correspondence, etc., appropriately within the medical record.
  • File medical records into permanent, secondary, and off-site storage locations as indicated.
  • Obtain approval to remove medical records from the legal file and insure their correct return.
  • Retrieve medical records from permanent and off-site storage locations for physicians, the Billing Office, and all other authorized department personnel.
  • Account for and file Emergency Department reports.
  • Maintain weekly counts of records retrieved for patient care, billing and research.
  • Prepare new record folders / contents as necessary.
  • Maintain the neatness and accuracy of permanent, secondary, and off-site storage locations.
  • Process all requests for photocopies of medical records, as received from patients, the Billing Office, and physicians or their secretaries. Ensure that a proper written patient authorization is received for each request and is filed with the medical record.


  • High school graduate or equivalent is required.
  • Must be adept with the alphabet and numerals. 
  • Must demonstrate good organizational and communication skills. 
  • Typing skill is preferred but not mandatory. 
  • Must have the ability to ambulate and to perform some lifting functions.

    Licensure, Certifications, and Clearances:
  • Act 34

  • UPMC is an Equal Opportunity Employer/Disability/Veteran

    Salary Range: $13.83 to $21.04 / hour

    Union Position: No

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