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   Current UPMC employees must apply in HR Direct

Grants Specialist I - Oakland


This position is responsible for the administrative and financial management of grants and contracts awarded to WPIC Department of Psychiatry principal investigators (PI).


  • Performs other duties and responsibilities as assigned.
  • Post-Award: Manages and monitors budget and expenditure activities associated with funded sponsored projects in accordance with University and sponsor regulations. Produces monthly financial reports by grant with projections of expenses using the Department's Financial Software System. Responsible to review and analyze accounts to identify projected balances, potential deficits, potential issues, burn rates, upcoming deadlines, and accurate payroll distribution. Prepares budget adjustments, expense transfers, account forecasting, effort reporting, account closeout, effort distribution, providing sufficient explanations that will meet internal and external audit requirements
  • Pre- Award: Assist principal investigator and/or project administrators with proposal submission and preparation of grant and contract budgets following specific guidelines. Analyze budget justification for accuracy and thoroughness. Process Just In Time (JIT) information requests from sponsoring agency. Coordinate other support changes with project.
  • Required to maintain confidentiality of classified and sensitive information.
  • Ability to ensure compliance with financial and administrative award terms and conditions.
  • Remains current and knowledgeable on agency, University, and UPMC procedures and requirements concerning grants management issues.
  • Manages multiple responsibilities and duties with interruptions and unforeseen changes without risking detail and quality of work.
  • Works independently and in teams.
  • Responds to inquiries in a timely manner using effective interpersonal communication, critical thinking, and problem-solving skills and methods as appropriate to address questions and/or concerns with diverse groups of faculty, staff, and students.
  • Acts as a resource to research investigators and staff on sponsor policies and regulations regarding the administration of award funds and assists in resolutions when necessary.
  • Prepares accounts activations when needed.
  • Direct daily contact and interaction with sponsors, pass-through entities, sub-recipients, and various PITT/UPMC staff and departments.



  • Bachelor's degree (preferably in Accounting, Finance or related field).
  • One year of experience working with grants management in an academic setting or experience working in finance, accounting, or budget management.

    Licensure, Certifications, and Clearances:
  • Act 34

  • UPMC is an Equal Opportunity Employer/Disability/Veteran


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       Current UPMC employees must apply in HR Direct

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