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Academic Support Coordinator - Pathology

  • Job ID: 757405463
  • Status: Full-Time
  • Regular/Temporary: Regular
  • Hours:
  • Shift: Day Job
  • Facility: University of Pittsburgh Physicians
  • Department: 65782 POP17 Residency Program
  • Location: 200 Lothrop St, Pittsburgh PA 15213
  • Union Position: No
  • Salary Range: $17.05 to $27.07 / hour


University of Pittsburgh Physicians is seeking a full-time Academic Support Coordinator to support the Department of Pathology at UPMC Presbyterian!

The Academic Support Coordinator manages and coordinates administrative support activities for the Residency Program under the general direction of the Program Director.  This position acts as the liaison between the System Graduate Medical Education (GME) Office, the Program Director, and residents.

Other duties include, but are not limited to, managing evaluations/data for residents and faculty, tracking hours for trainees, organizing and inputting schedules (on-call, etc.) into the system, managing expenses and reimbursements, working with the Program Director to identify duty hour violations and training completions, and providing overall support to the residents, the faculty, and the department.

The ideal candidate for this position will have strong interpersonal, written communication, and organization skills. Previous work experience in a medical and/or academic setting is preferred, with any experience working with credentialing, medical office staff, enrollment, and/or GME being a plus. Proficient Excel/spreadsheet skills are strongly preferred, as well. 

  • Assist in coordination and tracking of physician annual mandatory requirements, including OSHA, Safety Training, HIPAA training, orientation attendance, Compliance Training, Diversity Training, Conflict of Interest, etc.
  • Oversee the department's Medical Staff privileging and credentialing process for all faculty to ensure successful and on-time completion of required paperwork.
  • Demonstrate a positive attitude characterized by professional, caring, and respectful behavior towards customers( i.e. patients, physicians, staff, and co-workers). 
  • Demonstrate the Principles of Service Excellence at all times.
  • Perform administrative support for physician credentialing and reappointment of physician staff including, but not limited to, preparation, completion, and disbursement of CVO packages, completion of University of Pittsburgh Physicians (UPP) paperwork, ensuring both faculty candidates and current faculty members' timely response to information requests, and ensuring completion of mandatory forms and packets.
  • Assist with appointment and reappointment process.
  • Responsible for oversight and maintenance of faculty files (current and former faculty).
  • Oversee DEA and PA medical license process.
  • Perform administrative support for immigration and visa matters for both Pitt and UPP.
  • Responsible for coordination of physician annual malpractice renewal, including updating departmental malpractice spreadsheet, completion, distribution, and collection and editing of individual certifications. 
  • Ensure 100% compliance for department.


  • High school graduate or equivalent.  
  • Five years of executive support experience OR five years of advanced secretarial experience. 
  • Experience in an academic center or healthcare environment preferred, including credentialing, medical staff office duties, and enrollments. 
  • Knowledge of spreadsheet software packages is required. 
  • Excellent oral and written communication skills are required. 
  • High level of independent judgment and initiative is required. 
  • Excellent organizational skills.
  • Strong interpersonal, organization, and communication skills.

Licensure, Certifications, and Clearances:
  • Act 34

  • UPMC is an Equal Opportunity Employer/Disability/Veteran

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       Current UPMC employees must apply in HR Direct