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Job Description

Job Title: Central Scheduling Rep
Job ID: 817108482
Status: Full-Time
Regular/Temporary: Regular
Hours: Rotating daytime hours
Shift: Day Job
Facility: UPMC Altoona Reg Health Srvcs
Department: BMA Patient Access
Location: 1414 9th Avenue, Altoona PA 16602

Description

Purpose:
Typically, function under the direction of the Supervisor/Manager responsible for patient access. Schedule appointments for a similar group or specialty of physicians generally at one location or multiple session timeshares. Serve as front line resource for PSD Departments to coordinate access of external public to our care providers and ensure goal of 72 hours patient access are met.

Responsibilities:
  • Take responsibility to escalate to appropriate clinical or supervisory personnel when needed, including thorough and accurate documentation of telephone encounter for messaging.
  • Obtain chief complaints in order to schedule appropriately.
  • Coordinate access to care for patients within own department or location.
  • Schedule appointments according to the physician templates for similar types of physicians, generally at one office or multiple session timeshares (single specialty phone room or front desk environment).
  • Review and verify the patient's insurance information.
  • Routinely attend department meetings and on-going in-service and training programs, to present and exchange pertinent information.
  • Answer multi-line telephone system. The number of calls taken must be within 90% of the daily average calls per day per agent.
  • Appropriately distribute/triage phone calls to other areas and/or clinical providers (billing, nurse, operations lead, etc.). Work the overflow call list and Audiocare report.
  • Treat all patients with respect and demonstrates the behaviors learned in the Patient Ambassador Program.
  • Review, verify and enter the patient's demographic information to ensure data integrity.
  • Take incoming calls demonstrating the essential skills documented in the Telephone Courtesy Standards.
  • Schedule appointments according to the templates/departmental scripts while meeting business unit scheduling accuracy requirements.
  • Give basic information to patients (directions, parking information, and required preparation for appointment). Function at multiple sites as requested by supervisor.
  • Compile and send new patient packets or flags patient if needs to be completed upon arrival.
  • Monitor patient wait list report.
  • Understand UPMC 72-hour appointment requirement and work to ensure guidelines are met.
  • Knowledgeable about various reasons for patient calls such as prescription refills, how to triage clinical issues, participating insurances, questions about physicians, etc.

Qualifications

  • Completion of HS Diploma/equivalent and 1 year of experience in a medical office, customer service, inbound call center (preferred), or other relevant health care setting will be considered.  
  • Associates degree and 6 months of experience in a medical office, customer service, inbound call center (preferred), or other relevant health care setting preferred. 
  • Must have experience with personal computer based applications, including email and experience with other various office equipment. 
  • Must be able to multitask at a high level. Able to interact with a variety of external and internal constituents, including patients, patients' families, internal physicians, referring physicians or their clinical/office staff, insurance companies, nurses. 
  • Experience with/knowledge of medical terminology and multi-line telephone systems is preferred.  
  • Electronic scheduling system experience is preferred. 
  • Must be able to learn and apply third party payer guidelines and reimbursement practices.
  • Basic knowledge of health insurance preferred. 
  • Must be able to maintain confidential information. 
  • Must have strong interpersonal, organizational, and communication skills and be able to remain professional and courteous when dealing with sensitive issues and stressful circumstances.

Licensure, Certifications, and Clearances:
  • Act 34

  • UPMC is an Equal Opportunity Employer/Disability/Veteran

    Salary Range: $13.38 to $20.37 / hour

    Union Position: No

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