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Job Description

Job Title: Administrative Coordinator
Job ID: 859688726
Status: Full-Time
Regular/Temporary: Regular
Hours:
Shift: Day Job
Facility: UPMC St. Margaret
Department: SMH-Foundation
Location: 200 Delafield Rd, Pittsburgh PA 15215

Description

St. Margaret Foundation at UPMC St. Margaret Hospital in Pittsburgh is looking for an Administrative Coordinator. The two priority traits we seek are “drive” and “kindness.” We need a self-starter who is resourceful, considerate and tenacious. This is a small office with three people and a very pleasant atmosphere where we care about each other. Each person has their own office and a lot of creative freedom with accountability. The work is very diverse. No two days are the same. We have a development plan, project management board and a calendar by week/month. A good candidate would be able to flow with an everchanging environment. Parking is on site. May be able to take off every other Friday off by working 9-hour days Mon-Thurs and 8 hours on the opposite Friday. 


Responsibilities:
  • Plans conferences for department and department head
  • Under general direction coordinates the workflow of employee(s) and provides administrative support of a complex and technical nature to single or multiple department or division (i.e., organizes, plans, and prioritizes work of others, develops and builds teams to accomplish project assignments)
  • Performs all responsibilities of an Administrative Assistant Sr
  • Provides input to presentations and other department/supervisor work (i.e., supervisor provides general thought and ee will draft more material based on initial ideas)
  • Reviews administrative procedures and operating practices and makes recommendations to increase efficiency.
  • Assists in recruiting, hiring, training, and evaluating the performance of employees
  • Analyzes complex information requests and determines complex trends
  • Develops reports for executive or department
  • Develops and sends correspondence on behalf of department and department head (i.e., draft and send meeting minutes, draft and send meeting events)
  • Visit patients during their hospital stay as needed.
  • Drive weekly deposits to the bank.

Qualifications

  • High school diploma or equivalent
  • 5 years experience in an increasingly responsible administrative support role
  • Ability to perform advanced functions in word processing, electronic mail/calendar, spreadsheet, presentation and database software
  • Ability to use applicable MS Suite products
  • Advanced knowledge of business processes and procedures
  • Working knowledge of accounting and financial principles and functions
  • Ability to analyze data
  • Ability to use discretion and independent judgment

Licensure, Certifications, and Clearances:
  • Driver's License
  • Act 34

  • UPMC is an Equal Opportunity Employer/Disability/Veteran

    Salary Range: $16.64 to $27.17 / hour

    Union Position: No

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