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Job Description

Job Title: Admin Assistant - Associate
Job ID: 926913185
Status: Full-Time
Regular/Temporary: Regular
Hours:
Shift: Day Job
Facility: UPMC Susquehanna Williamsport
Department: SH Interventional Rad
Location: 700 High Street, Williamsport PA 17701

Description

As an Administrative Assistant - Associate, you will provide administrative support to a department or group of professionals under direct supervision.

Responsibilities:
  • Under direct supervision, provide general administrative support to a department or group of professionals.
  • Order office supplies and maintain office equipment.
  • Help your supervisor and department prepare presentations (i.e., edits, prints, basic formatting functions).
  • Sort, distribute, prioritize and compose routine correspondence following established procedures not requiring management review. (i.e., read correspondence/ highlight important items and send to supervisor, send email on behalf of dept head, write and send meeting reminders, forward emails to appropriate distribution list on behalf of department head).
  • Perform routine clerical functions, such as copying, sorting, filing, and typing. Set up and maintain varied office files, logs, and records office activities.
  • Assist in researching, drafting, and/or abstracting routine reports. Compile and analyzes basic information.
  • Answer, screen, and route incoming calls and messages. Respond to routine questions.
  • Maintain supervisor's calendar (i.e., schedule meetings and recurring events, schedule large conference rooms, order food, ensure applicable equipment is available and ready for meeting, may take meeting minutes).
  • Greet, screen, and direct visitors to appropriate staff member.

Qualifications

  • High School diploma or equivalent required.
  • Working knowledge of word processing, electronic mail and calendars, spreadsheets, presentations and database software required.  
  • One year of administrative experience, ideally in a medical office, preferred.
  • Strong customer service skills required.

Licensure, Certifications, and Clearances:
  • Act 33 with renewal
  • Act 34 with renewal
  • Act 73 FBI Clearance

  • UPMC is an Equal Opportunity Employer/Disability/Veteran

    Salary Range: $15.58 to $23.38 / hour

    Union Position: No

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