Job Description

Job Title: Assistant Property Manager
Job ID: 926600465
Status: Full-Time
Regular/Temporary: Regular
Hours: 8 a.m. to 4:30 p.m.
Shift: Day Job
Facility: UPMC Pinnacle
Department: Corporate Real Estate
Location: 307 South Front Street, Harrisburg PA 17104

Description

Purpose:
Th Assistant Property Manager position has the responsibility of day-to-day management of assigned UPMC properties. Responsibility of building operations, maintenance and budget compliance at properties owned or leased by UPMC.

Responsibilities:

• Communicate effectively with Physicians, senior hospital management, vendors regarding tenancy issues.
• Ensure that all facilities maintenance/housekeeping procedures are followed, and all work orders are closed out in the designated time frame.
• Assist in project planning to estimate costs and manpower needs. Supervises offsite projects and system repairs to ensure that facility standards are met.
• Will originate and track work orders; both as needed and track the planned event orders.
• Must maintain service contracts, purchase orders and secure purchasing requirements. Contact must be maintained with Purchasing, Accounts Payable, and Construction Management. Purchasing must be managed efficiently while maintaing the assets value.
• Conduct regular inspections of offsites for cleanliness, safety, and operation. Initiate work orders for corrective action and consider defects for future budgeting.
• Monitor plant maintenance & operations to recognize potential problems and improvements. Watch for waste of utilities and maintenance money.
• Ensure that maintenance to tenant spaces and building assets is being performed effectively. This must be done with an eye toward assigning costs to the appropriate parties and working within budget guidelines. Maintain the preventive maintenance program, enter data into system. Update procedures and timeframes for review at least twice annually.
• Will perform property inspection tours frequently and act upon the findings of those tours.
• Track tenant occupancy and lease issues and the status of the lease agreements. This person will occasionally need to interpret lease terms and act according to lease language and hospital operating procedures.
• Work with construction managers, project managers, and contractors to coordinate service outages, utility tie ins, and physician interruptions. Maintenance of a safe environment will be evaluated.
• This position/person will have a cell phone for responding to after hours issues/events.
• Attendance at all internal classes for Life/Safety.

Qualifications

• Bachelor's degree in a business related field and 6 months of related experience OR an associate's degree in a business related field and 2+ years related experience OR a CFM, RPA, or CPM certification and 2+ years of related work experience.
• Solid communication skills, both written and oral. 
• Demonstrated interactive skills developed in an administrative setting. 
• Demonstrated ability to manage multiple tasks in the following areas: maintenance, housekeeping, lease compliance.
• Knowledge of Excel, Microsoft Word, and Microsoft Outlook E-mail systems are necessary.

Licensure, Certifications, and Clearances:
Clearances must be dated within 90 days

Act 33 with renewal

Act 34 with renewal

Act 73 FBI Clearance with renewal

UPMC is an Equal Opportunity Employer/Disability/Veteran

Salary Range: $22.53 to $33.79 / hour

Union Position: No

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