At UPMC, we are committed to keeping our community safe and healthy as the COVID-19 pandemic unfolds. As our team continues to provide Life Changing Medicine to our patients, our recruiters will continue to fill positions throughout this time. Interviews and other processes may be modified to protect the safety of our candidates and employees. Thank you for your patience.

For more information about UPMC's response to COVID-19, please visit upmc.com/coronavirus.

UPMC Life Changing Medicine
Search Our Jobs

   Current UPMC employees must apply in HR Direct

Executive Assistant II

  • Job ID: 103240726
  • Status: Full-Time
  • Regular/Temporary: Regular
  • Hours:
  • Shift: Day Job
  • Facility: University of Pittsburgh Physicians
  • Department: 64701 POP27 Urology Administration
  • Location: 5200 Centre Avenue, Pittsburgh PA 15232
  • Union Position: No
  • Salary Range: $25.49 to $44.12 / hour

Description

University of Pittsburgh Physicians is seeking a full-time Executive Assistant II to support the UPP Department of Urology at the UPMC Shadyside Medical Building!

The Executive Assistant II will provide high-level administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings.

This position will support the Chairman of the Department of Urology, and therefore, a high level of professionalism is vital for this role. Previous experience supporting a physician leader or an executive in a clinical setting is preferred, as are exceptional calendar management skills.


Responsibilities:
  • Prioritizes and manages multiple projects simultaneously, and follows through on issues in a timely manner.
  • Interacts with staff at all levels in a fast-paced environment, sometimes under pressure, remaining flexible, proactive, resourceful, and efficient, with a high level of professionalism and confidentiality.
  • Compiles information for the timely preparation of reports, and distributes to appropriate individuals within established timelines.
  • Maintains accurate filing systems with the highest regard for confidentiality, organization, and timely retrieval of documents.
  • Processes incoming and outgoing mail. 
    • Maintains confidentiality of mail addressed to the executive.
  • Records and distributes minutes and other relevant information to appropriate participants in a timely manner.
  • Arranges travel schedule and reservations for executive management, as needed.
  • Answers phones and directs all incoming calls to appropriate party promptly and efficiently.
  • Responsible for calendar management, requiring interaction with both internal and external executives and assistants to coordinate a variety of complex executive meetings.
  • Uses sound judgment and knowledge of UPMC and its policies and procedures to respond to questions, requests, or needs.

Qualifications

  • High School diploma or equivalent. 
  • Eight years experience in an increasingly responsible administrative support role.
  • Five years experience with support at the executive level.
  • Demonstrates proficiency in core MS Office applications, including Word, Excel, PowerPoint, and Outlook.
  • Excellent calendar management skills, including the coordination of complex executive meetings.
  • Experience assisting management with the creation of PowerPoint presentations.
  • Experience scheduling travel arrangements for management.
  • Previous experience supporting a physician leader or an executive in a clinical setting preferred.

Licensure, Certifications, and Clearances:
  • Act 34

  • UPMC is an Equal Opportunity Employer/Disability/Veteran

    Total Rewards

    More than just competitive pay and benefits, our Total Rewards package cares for you in all areas of life. Designed to help you achieve your goals, Total Rewards support our belief that you’re at your best when you’re receiving the support you need in all areas of life: professional, personal, financial, and more.

    Our Values

    No matter where we work or what we do, we’re driven by common values that guide our work and keep us accountable to one another. UPMC’s values of Quality & Safety, Dignity & Respect, Caring & Listening, Responsibility & Integrity, Excellence & Innovation play a vital role in creating a cohesive, positive, experience for our employees, patients, health plan members, and community. Ready to join us? Apply today.

       Current UPMC employees must apply in HR Direct

    Talent Network