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Administrative Assistant - Intermediate

  • Job ID: 174770669
  • Status: Full-Time
  • Regular/Temporary: Regular
  • Hours:
  • Shift: Day Job
  • Facility: UPMC Community Medicine Incorporated
  • Department: 55891 ZCMS1 Orthopaedic Specialists
  • Location: 9104 Babcock Blvd, Pittsburgh PA 15237
  • Union Position: No
  • Salary Range: $14.36 to $21.90 / hour

Description

UPMC Community Medicine Incorporated is seeking a full-time Administrative Assistant - Intermediate to support UPMC Orthopaedic Specialists on the UPMC Passavant-McCandless campus!

Travel is required for this position, as the Administrative Assistant - Intermediate will work out of the department's Monroeville office location every Wednesday. The Passavant Professional Building office will be considered the home office. 

Under general supervision, the Administrative Assistant - Intermediate provides varied administrative support to a department, a group of professionals, or multiple departments. This position will provide physician support both in the office and clinic settings.

Duties for this position include, but are not limited to, scheduling patient appointments, scheduling surgeries, scheduling tests and MRIs, managing the physician's calendars, booking operating rooms, organizing paperwork, scanning and faxing, and managing expenses and travel arrangements. 

The ideal candidate for this position will have previous medical office and/or healthcare work experience, though not required. Proficient computer and Microsoft Office skills are preferred, while strong organization and multitasking skills are vital to this role. Previous scheduling experience (meetings, appointments, etc.) is also preferred, while a working knowledge of EPIC is a plus.

*Free Parking*


Responsibilities:
  • Under general direction, provides varied administrative support to a department or group of professionals.
  • May make travel arrangements.
  • Maintains various accounting and budgetary records (i.e., completes expense reports).
  • Collects, compiles, and analyzes moderately complex data and information. 
    • Composes straightforward written descriptions of results. 
  • Researches, drafts, and/or abstracts reports (i.e., conduct initial research to gather information for Supervisor regarding topic of interest).
  • May also perform all responsibilities of an Administrative Assistant - Associate:
    • Performs routine clerical functions, such as copying, sorting, filing, and typing. 
    • Sets up and maintains varied office files, logs, and records office activities.
    • Orders office supplies and maintains office equipment.
    • Answers, screens, and routes incoming calls and messages. 
    • Responds to routine questions.
    • Greets, screens, and directs visitors to appropriate staff member.
  • Reviews administrative procedures and interprets them for employees.
  • Maintains supervisor's calendar (i.e., proactively schedules meetings on supervisor's behalf, makes recommendations for large meeting venues and catering, takes leadership role to ensure meetings flow smoothly).
  • Assists supervisor and department with presentations (i.e., provides content editing/content recommendations in addition to standard proofing).
  • Composes routine, general, and unique/independent correspondence (i.e., sends more than standard emails, begins to modify content of email on behalf of department head, reads and answers correspondence).

Qualifications

  • High School diploma or equivalent.
  • Three years experience in an administrative support role.
  • Ability to perform advanced functions in word processing, electronic mail/calendar, spreadsheet, presentation, and database software. 
  • Ability to use applicable MS Suite products.
  • Working knowledge of business processes and procedures.
  • Knowledge of basic accounting and financial principles and functions.
  • Ability to analyze data and use basic reasoning skills.
  • Previous work experience in a medical office and/or healthcare setting is preferred.
  • Working knowledge of EPIC is a plus.

Licensure, Certifications, and Clearances:
  • Act 34

  • UPMC is an Equal Opportunity Employer/Disability/Veteran

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       Current UPMC employees must apply in HR Direct

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