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   Current UPMC employees must apply in HR Direct

Human Resources Assistant, Senior- Downtown Pittsburgh

  • Job ID: 280640266
  • Status: Full-Time
  • Regular/Temporary: Regular
  • Hours:
  • Shift: Day Job
  • Facility: Corporate Human Resources
  • Department: HR-Corp Business Unit
  • Location: 600 Grant St, Pittsburgh PA 15219
  • Union Position: No
  • Salary Range: $15.42 to $24.25 / hour

Description

Purpose:
The Senior Human Resources Assistant will independently provide administrative support services to all team members in the UPMC Human Resources department. The Senior Human Resources Assistant plays an integral role in the delivery of employee relations support to customers by autonomously executing tasks such as employee file maintenance, data entry of confidential personnel information, running compliance reports, preparation for annual HR initiatives, and assisting with other projects as needed.

Responsibilities:
  • Compile turnover metrics and analysis. Update organizational charts, complete employment verification and AFLAC forms, prepare professional correspondence, and perform word processing or spreadsheet assignments as necessary.
  • Send documents to the HR Scan Center to be added to FileNet (electronic employee record). Facilitate exit interview process: schedule appointments, prepare and send exit interview emails, and compile exit interview results and share as appropriate. Keep updated spreadsheet of all exit interview activity. Conduct exit interviews with staff as needed.
  • Assist leadership with processing expenses, screening calls, calendar management, scheduling meetings, booking conference rooms, taking meeting minutes, and processing expenses. Provide support with ordering of office supplies, reviewing and organizing incoming mail, assist with filing/printing/copying/faxing items in a timely manner.
  • Manage HR email service account and delegate questions to appropriate HR representative as needed. Act as department receptionist by answering HR office telephone line and greeting visitors.
  • Complete assigned projects as needed. Participate and assist with coordinating Business Unit events and HR programs or initiatives.
  • Assist with timely data entry of licenses, certifications, clearances, and corrective action. Run complex queries for tracking and compliance purposes. Reports include but are not limited to licensure reports, COGNOS turnover reports, and annual mandatories reports.
  • Complete unemployment compensation forms and attend UC hearings as needed. Maintain employee files on-site and request files as needed from vendor (BRM). Assist with annual review of inactive files and schedule pick-ups with BRM.
  • Provide clerical and administrative support to the HR Director, HR Consultants, and others as assigned. Respond to human resources questions and requests from employees or direct them to other human resources staff or UPMC resources as appropriate.

Qualifications

  • High school diploma or equivalent required. 
  • Three years of progressively responsible administrative experience required (preferably in a Human Resources environment) OR successful completion of the Summer Associate Program OR Bachelor's degree in Human Resources, Business or related field required. 
  • Ability to use Microsoft Office products including Outlook, Word, and Excel.
  • Proficiency in administrative skills, organizing and setting priorities, maintaining confidentiality, and customer service skills.

Licensure, Certifications, and Clearances:

UPMC is an Equal Opportunity Employer/Disability/Veteran

Total Rewards

More than just competitive pay and benefits, UPMC’s Total Rewards package cares for you in all areas of life &emdash; because we believe that you’re at your best when receiving the support you need: professional, personal, financial, and more.

Our Values

At UPMC, we’re driven by shared values that guide our work and keep us accountable to one another. Our Values of Quality & Safety, Dignity & Respect, Caring & Listening, Responsibility & Integrity, Excellence & Innovation play a vital role in creating a cohesive, positive experience for our employees, patients, health plan members, and community. Ready to join us? Apply today.

   Current UPMC employees must apply in HR Direct

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