Description
Under general supervision, the Intermediate Administrative Assistant provides varied administrative support to a department, a group of professionals, or multiple departments. This position will support surgical oncologists within the department, as well as directly interact with and support patients.
Responsibilities:
- Under general direction, provides varied administrative support to a department or group of professionals.
- May make travel arrangements.
- Maintains various accounting and budgetary records (i.e., completes expense reports).
- Collects, compiles, and analyzes moderately complex data and information.
- Composes straightforward written descriptions of results.
- Researches, drafts, and/or abstracts reports (i.e., conduct initial research to gather information for Supervisor regarding topic of interest).
- May also perform all responsibilities of an Administrative Assistant - Associate:
- Performs routine clerical functions, such as copying, sorting, filing, and typing.
- Sets up and maintains varied office files, logs, and records office activities.
- Orders office supplies and maintains office equipment.
- Answers, screens, and routes incoming calls and messages.
- Responds to routine questions.
- Greets, screens, and directs visitors to appropriate staff member.
- Reviews administrative procedures and interprets them for employees.
- Maintains supervisor's calendar (i.e., proactively schedules meetings on supervisor's behalf, makes recommendations for large meeting venues and catering, takes leadership role to ensure meetings flow smoothly).
- Assists supervisor and department with presentations (i.e., provides content editing/content recommendations in addition to standard proofing).
- Composes routine, general, and unique/independent correspondence (i.e., sends more than standard emails, begins to modify content of email on behalf of department head, reads and answers correspondence).
Qualifications
- High school diploma or equivalent.
- Three years experience in an administrative support role.
- Ability to perform advanced functions in word processing, electronic mail/calendar, spreadsheet, presentation, and database software.
- Ability to use applicable MS Suite products.
- Working knowledge of business processes and procedures.
- Knowledge of basic accounting and financial principles and functions.
- Ability to analyze data and use basic reasoning skills.
- Previous work experience in a medical office and/or healthcare setting preferred.
- Exceptional communication skills, in person and over the phone, highly preferred.
- Working knowledge of EPIC and/or EMR systems preferred.
Licensure, Certifications, and Clearances:
UPMC is an Equal Opportunity Employer/Disability/Veteran
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