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   Current UPMC employees must apply in HR Direct

Grants Assistant


This position is as an assistant to the Grants Specialists to help in administering and facilitating the pre-award grant preparation and submission process as well as other Pre-Award activities in the Office of Grants and Contracts for WPIC; Department of Psychiatry principal investigators (PI).

  • Performs other duties and responsibilities as assigned.
  • Personnelo Provides support to personnel team with preparation and processing of appointment, reappointment, and termination paperwork for University personnelo Provides backup support to on entry and processing of personnel effort distribution reports
  • Post-Award: Provides support to the Post Award team with grants activation, budget adjustments, expense transfers (Journal Entries), effort modification and reporting, sub-award set up, account close out. Produces financial reports by grant with projections of expenses using the Departments Financial Software System
  • Pre-Award: Assist Grants Specialists with: proposal submission and preparation of grant and contract budgets following specific guidelines, preparation of JIT materials as needed, initiation of unobligated balance request for Progress Report preparation
  • Prepare and revise budgets as grants are awarded
  • Required to maintain confidentiality of classified and sensitive information
  • Remains current and knowledgeable on agency, University, and UPMC procedures and requirements concerning grants management issues
  • Manages multiple responsibilities and duties with interruptions and unforeseen changes without risking detail and quality of work - Time management
  • Prepare COI tables and all personnel report


  • Bachelor's degree (preferably in Accounting, Finance or related field), or currently enrolled in a Bachelor's degree program, preferably in Accounting, Finance or related field of study required
  • One year of experience working customer service, finance, accounting, or budget management
Licensure, Certifications, and Clearances:
  • Act 34
UPMC is an Equal Opportunity Employer/Disability/Veteran

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   Current UPMC employees must apply in HR Direct

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