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Admissions Coordinator (Harrisburg)

  • Job ID: 457102456
  • Status: Full-Time
  • Regular/Temporary: Regular
  • Hours: Monday to Friday, 8 a.m. to 4:30 p.m.
  • Shift: Day Job
  • Facility: Pinnacle Health Cardiovascular Institute
  • Department: Linglestown Rd PhysOffic
  • Location: 2808 Old Post Rd, Harrisburg PA 17110
  • Union Position: No
  • Salary Range: $15.19 to $22.65 / hour

Description

UPMC Heart and Vascular Institute is currently hiring an Admissions Coordinator to schedule and coordinate Cardiovascular hospital procedures in collaboration with UPMC Heart & Vascular providers. In this role, you will act as a liaison between the providers and the patients.

Do you have hospital scheduling experience with a passion for helping others? This job may be for you!

Up for the challenge? APPLY TODAY!

Responsibilities:
  • Under the direction of the manager, is responsible for coordination of hospital procedures for UPMC HVI patients
  • Coordinates outpatient procedures as ordered by UPMC HVI providers from ambulatory office sites of UPMC HVI Central Region
  • Collaborates with UPMC hospital campuses for transfer of patients to Harrisburg Hospital, including scheduling of procedures, and obtaining authorizations for them
  • Each coordinator is responsible for the work flow of all procedures and or transfers they receive
  • Effectively communicates with UPMC HVI providers to ensure preadmission testing, prep for case and all needed orders are present for proper scheduling
  • Responsible for tracking results of pre-admission testing and seeking clinical guidance from the UPMC HVI nursing department as needed
  • Responsible to obtain clinical and financial information, verify insurance/payer, appropriately triages, and provides an accept/deny decision in a timely manner according to the authorization process /requirements for the procedures scheduled
  • Effectively communicates and collaborates with UPMC HVI RN, and APP staff for arranging peer-to-peer review to secure authorization for procedures as needed.
  • Schedules post hospital office visit at the time of scheduling the procedure as per protocol
  • Consistently works cooperatively and pleasantly with all staff, residents, family members, and referral sources.

Qualifications

  • Associate's degree or completion of secretarial program is preferred. 
  • High school diploma or equivalent. 
  • Three years of administrative support experience required. 
  • Proficient with personal computers, word processing, spreadsheet and data base management, email, and electronic scheduling (Microsoft Word, Excel, Access, Powerpoint) and use of Internet is required. 
  • Excellent organizational skills and office management experience preferred. 
  • Courtesy, diplomacy, service excellence, confidentiality and good judgment are inherent in the job and are pre-requisites. 
  • Ability to communicate with all customers including residents, family members, visitors and staff is required. 
  • Ability to exercise judgment in evaluating problem situations and take initiative in referring such situations to the appropriate person is required. 
  • Ability to demonstrate composure at all times exhibiting courtesy, respect and a helpful positive attitude at all times in face-to-face and telephone interactions with customers is imperative. 
  • Ability to prepare accurate typed material and complete assignments with accuracy and attention to details in a timely manner is required. 
  • Physical activities essential to satisfactorily perform this position involve; balance, crouching, grasping, fingering, kneeling, lifting 35-50 pounds without assistance, pulling, pushing, reaching, standing, and stooping. 
  • Sensory and communicative activities essential to satisfactory performance in this position include; hearing seeing, smelling, speaking, tolerating an above average level of stress and maximum interaction with people. 
  • Strong time management skills and the ability to prioritize multiple tasks are required. 
  • Possibly be exposed to inside environmental conditions, physical hazards and chemical hazards.

Licensure, Certifications, and Clearances:
Clearances must be dated within 90 days

  • Act 33 with renewal
  • Act 34 with renewal
  • Act 73 FBI Clearance with renewal

  • UPMC is an Equal Opportunity Employer/Disability/Veteran

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       Current UPMC employees must apply in HR Direct

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