Description

UPMC Heart and Vascular Institute is currently hiring an Admissions Coordinator to schedule and coordinate Cardiovascular hospital procedures in collaboration with UPMC Heart & Vascular providers. In this role, you will act as a liaison between the providers and the patients.

Do you have hospital scheduling experience with a passion for helping others? This job may be for you!

Up for the challenge? APPLY TODAY!

Responsibilities:

• Under the direction of the manager, is responsible for coordination of hospital procedures for UPMC HVI patients
  
• Coordinates outpatient procedures as ordered by UPMC HVI providers from ambulatory office sites of UPMC HVI Central Region
• Collaborates with UPMC hospital campuses for transfer of patients to Harrisburg Hospital, including scheduling of procedures, and obtaining authorizations for them
• Each coordinator is responsible for the work flow of all procedures and or transfers they receive
• Effectively communicates with UPMC HVI providers to ensure preadmission testing, prep for case and all needed orders are present for proper scheduling
• Responsible for tracking results of pre-admission testing and seeking clinical guidance from the UPMC HVI nursing department as needed
• Responsible to obtain clinical and financial information, verify insurance/payer, appropriately triages, and provides an accept/deny decision in a timely manner according to the authorization process /requirements for the procedures scheduled
• Effectively communicates and collaborates with UPMC HVI RN, and APP staff for arranging peer-to-peer review to secure authorization for procedures as needed.
• Schedules post hospital office visit at the time of scheduling the procedure as per protocol
• Consistently works cooperatively and pleasantly with all staff, residents, family members, and referral sources.
  

Qualifications

• Associate's degree or completion of secretarial program is preferred. 
• High school diploma or equivalent. 
• Three years of administrative support experience required. 
• Proficient with personal computers, word processing, spreadsheet and data base management, email, and electronic scheduling (Microsoft Word, Excel, Access, Powerpoint) and use of Internet is required. 
• Excellent organizational skills and office management experience preferred. 
• Courtesy, diplomacy, service excellence, confidentiality and good judgment are inherent in the job and are pre-requisites. 
• Ability to communicate with all customers including residents, family members, visitors and staff is required. 
• Ability to exercise judgment in evaluating problem situations and take initiative in referring such situations to the appropriate person is required. 
• Ability to demonstrate composure at all times exhibiting courtesy, respect and a helpful positive attitude at all times in face-to-face and telephone interactions with customers is imperative. 
• Ability to prepare accurate typed material and complete assignments with accuracy and attention to details in a timely manner is required. 
• Physical activities essential to satisfactorily perform this position involve; balance, crouching, grasping, fingering, kneeling, lifting 35-50 pounds without assistance, pulling, pushing, reaching, standing, and stooping. 
• Sensory and communicative activities essential to satisfactory performance in this position include; hearing seeing, smelling, speaking, tolerating an above average level of stress and maximum interaction with people. 
• Strong time management skills and the ability to prioritize multiple tasks are required. 
• Possibly be exposed to inside environmental conditions, physical hazards and chemical hazards.

Licensure, Certifications, and Clearances:
Clearances must be dated within 90 days

Act 33 with renewal

Act 34 with renewal

Act 73 FBI Clearance with renewal

UPMC is an Equal Opportunity Employer/Disability/Veteran

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