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Admin Assistant - Senior

  • Job ID: 494525864
  • Status: Full-Time
  • Regular/Temporary: Regular
  • Hours: 8:00am - 4:30pm
  • Shift: Day Job
  • Facility: University of Pittsburgh Physicians
  • Department: 60303 POP23 GI
  • Location: 3550 Terrace Street, Pittsburgh PA 15213
  • Union Position: No
  • Salary Range: $17.39 to $27.61 / hour

Description

Purpose:

University of Pittsburgh Physicians is seeking a full-time Administrative Assistant - Senior to support the Division of Surgical Oncology at Scaife Hall on UPMC Presbyterian's campus!


Under general direction the Administrative Assistant - Senior, provides varied administrative support of a complex and technical nature to single or multiple department(s) or a division. This position will support surgical oncologists within the department, as well as directly interact with and support patients.

The ideal candidate for this position will be comfortable interacting with both physicians and patients on a daily basis, and will be comfortable and able to thrive in a busy office setting. Previous medical office and/or healthcare work experience is preferred, but not required, while proficient communication skills are vital to this role. Strong computer skills are also preferred, specifically with Microsoft Office products (Outlook, Word, etc.), with a working knowledge of EPIC being a plus.

Responsibilities:
  • Provides input to presentations and other department/supervisor work (i.e., supervisor provides general thought and ee will draft more material based on initial ideas).
  • Develops and sends correspondence on behalf of department and department head (i.e., draft and send meeting minutes, draft and send meeting events).
  • Plans conferences for department and department head.
  • Under general direction, provides varied administrative support to a department or group of professionals.
  • May also perform all responsibilities of an Administrative Assistant - Intermediate:- Maintains supervisor's calendar (i.e., proactively schedules meetings on supervisor's behalf, makes recommendations for large meeting venues and catering, takes leadership role to ensure meetings flow smoothly).- Maintains various accounting and budgetary records (i.e., completes expense reports).- May make travel arrangements.
  • Develops reports for executive or department. Analyzes complex information requests and determines complex trends.
  • Reviews administrative procedures and operating practices and makes recommendations to increase efficiency.

Qualifications

  • High school diploma or equivalent 
  • 5 years experience in an increasingly responsible administrative support role
  • Ability to perform advanced functions in word processing, electronic mail/calendar, spreadsheet, presentation and database software 
  • Ability to use applicable MS Suite products
  • Advanced knowledge of business processes and procedures
  • Working knowledge of accounting and financial principles and functions
  • Ability to analyze data
  • Ability to use discretion and independent judgment

Licensure, Certifications, and Clearances:
  • Act 34

  • UPMC is an Equal Opportunity Employer/Disability/Veteran

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       Current UPMC employees must apply in HR Direct

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