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Temporary Administrative Professional

  • Job ID: 550543931
  • Status: Full-Time
  • Regular/Temporary: Temporary
  • Hours:
  • Shift: Day Job
  • Facility: University of Pittsburgh Physicians
  • Department: 60610 POP06 CCM Administration
  • Location: 3550 Terrace Street, Pittsburgh PA 15213
  • Union Position: No
  • Salary Range: $0 / hour

Description

University of Pittsburgh Physicians is seeking a full-time Temporary Administrative Professional to support the Department of Critical Care Medicine at Scaife Hall on UPMC Presbyterian's campus!

The Temporary Administrative Professional will support the Office of the Chair in various administrative capacities including, but not limited to, managing complex calendars, organizing and updating meetings and conference calls, coordinating with other departments, troubleshooting scheduling conflicts, handling information requests, preparing correspondence, and receiving visitors. 

The ideal candidate for this position will have the ability to manage complex calendars, will embrace decision making and cognitive thinking, and will have exceptional interpersonal, communication, and organization skills. Proficient computer and Microsoft Office skills are preferred, with a strong working knowledge of Excel being ideal. A high level of professionalism and the ability to work independently is crucial for this role, as well. 



Responsibilities:

 

  • Maintain neat and organized files and electronic databases.
  • Maintain and purchase office supplies, as needed.
  • Prepare letters, memos, and reports.
  • Schedule and coordinate internal and external appointments, calendars, and meetings.
  • May entail work with Microsoft Office products, such as Word, Excel, Outlook, and PowerPoint.
  • Perform other duties as assigned.
  • Support all department personnel with duties including, but not limited to, answering phones, taking messages, copying, filing, and faxing.
  • Greet and assist any visitors to the department.

Qualifications

  • High School diploma strongly preferred.
  • Post-secondary education preferred.
  • One year of administrative support work experience is highly preferred.
  • Must have proficiency with Microsoft Office Suite: Excel, Word, Outlook, and PowerPoint.
  • Must possess typing skills and working knowledge of word processing, electronic mail/calendar, and spreadsheets.
  • Must possess the ability to learn and effectively use various software programs.
  • General knowledge and experience with office equipment, such as copiers, multi-line phone systems, fax machines, and paging systems.


Licensure, Certifications, and Clearances:

  • Act 34

 

UPMC is an Equal Opportunity Employer/Disability/Veteran

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   Current UPMC employees must apply in HR Direct

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