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   Current UPMC employees must apply in HR Direct

Travel and Business Expense Analyst

  • Job ID: 567133523
  • Status: Full-Time
  • Regular/Temporary: Regular
  • Hours:
  • Shift: Day Job
  • Facility: Corporate Supply Chain
  • Department: SCM Proc2Pay Operations
  • Location: 600 Grant St, Pittsburgh PA 15219
  • Union Position: No
  • Salary Range: $21.91 to $37.83 / hour

Description

We are in search of a highly motivated Travel and Business Expense Analyst, who is ready to take their career to the next level!  

As the Travel and Business Expense Analyst, you would be responsible for reviewing and auditing expense reports for compliance with UPMC Travel and Business Expense Policy AS-HC0500, the Supply Chain Management (SCM) Buying Matrix, and IRS regulations. This position is also responsible for administering the Travel and Expense Card (TCard) and training employees on the proper utilization of the TCard and expense report management.

Responsibilities:

  • Support the Robotics Process Automation (RPA) process to identify Expense Reports for processing.

  • Validate and approve all requests for Travel and Expense cards, monitor credit limits, and reconcile cardholder information in UPMC's Identity Management System (IMS) to the cardholder information at the bank.

  • Identify opportunities for improvement in processes, service, and support the implementation of operational efficiency initiatives.

  • Complete analysis of areas of non-compliance and propose initiatives for improvement and cost containment.

  • Oversee the relationships with third party vendor/bank that provide outsourced services to UPMC Accounts Payable.

  • Partner with Corporate Finance on Policy updates.

  • Manage various back end duplicate reports and collect on all duplicate reimbursements.

  • Review the monthly outstanding expense check report, resolve aged disbursements, and work with the appropriate departments to transition the employee to electronic payment.

  • Serve as the single point of accountability (SPA) for system upgrades related to the Expense Module and Internal & External audits of Expense reimbursements.

  • Develop and lead Travel and Expense projects such as refresher training and system modifications.

  • Review and audit expense reports to ensure compliance with the appropriate guidelines and requirements based on Corporate Policy and IRS regulations.

  • Analyze monthly end user Travel and Business service tickets and phone inquiries and respond to inquiries as needed.

  • Prepare and distribute monthly reports of non-compliant activity to employees, approving Managers, and UPMC Leadership.

  • Prepare routine alerts regarding pending expense transactions.

  • Develop and host Travel and Business Expense training webinars, on-site trainings, and maintain all training material.

  • Prepare monthly credit card spend reports including details around unusual spend activity.

 

Qualifications

  • Bachelor's degree in Business, Finance, Supply Chain or related field and two years' work experience in business process design and optimization or Travel and Business Expense review and auditing OR
  • High school degree and five+ years concentrated Travel and Business Expense review and auditing work experience.
  • Knowledge of PeopleSoft Expenses or comparable Expenses module is required.
  • Proficiency with Microsoft Excel is required.

Other Skill Requirements:

  • Strong Analytical and critical thinking skillsAbility to prioritize multiple tasks and strong attention detail
  • Must be a self-starter that takes ownership of his/her work
  • Strong communication skills (verbal and written)Ability to work under pressure and intense situations.
  • Courtesy in dealing with all customers
  • Must be able to provide clear, consistent direction and guidance to other departments within UPMC.


Licensure, Certifications, and Clearances:

UPMC is an Equal Opportunity Employer/Disability/Veteran

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   Current UPMC employees must apply in HR Direct

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