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Administrative Assistant - Intermediate

  • Job ID: 580806766
  • Status: Full-Time
  • Regular/Temporary: Regular
  • Hours: 8am-4:30pm
  • Shift: Day Job
  • Facility: University of Pittsburgh Physicians
  • Department: 64783 POP27 UPMC Urology St. Marg
  • Location: 100 Delafield Road, Pittsburgh PA 15215
  • Union Position: No
  • Salary Range: $14.79 to $22.56 / hour

Description

University of Pittsburgh Physicians is seeking a full-time Administrative Assistant - Intermediate to support the Department of Urology at UPMC St. Margarets! 

Under general supervision, this individual will provide varied administrative support to a department, a group of professionals or multiple departments.

The ideal candidate for this position will have exceptional organization skills and a high level of professionalism, as well as be able to function and thrive in a busy, fast-paced work environment. Medical office experience and/or terminology, Epic Care knowledge and urology background is preferred, but not required, while strong computer skills are highly preferred.  

Responsibilities:

  • Under general direction, provides varied administrative support to a department or group of professionals.
  • May make travel arrangements.
  • Maintains various accounting and budgetary records (i.e., completes expense reports).
  • Collects, compiles, and analyzes moderately complex data and information. Composes straightforward written descriptions of results. Researches, drafts, and/or abstracts reports (i.e., conduct initial research to gather information for Supervisor regarding topic of interest).
  • May also perform all responsibilities of an Administrative Assistant - Associate:Performs routine clerical functions, such as copying, sorting, filing, and typing. Sets up and maintains varied office files, logs, and records office activities.Orders office supplies and maintains office equipment.Answers, screens, and routes incoming calls and messages. Responds to routine questionsGreets, screens, and directs visitors to appropriate staff member.
  • Reviews administrative procedures and interprets them for employees.
  • Maintains supervisor's calendar (i.e., proactively schedules meetings on supervisor's behalf, makes recommendations for large meeting venues and catering, takes leadership role to ensure meetings flow smoothly).
  • Assists supervisor and department with presentations (i.e., provides content editing/content recommendations in addition to standard proofing).
  • Composes routine, general, and unique/independent correspondence (i.e., sends more than standard emails, begins to modify content of email on behalf of department head, reads and answers correspondence).

 

Qualifications

  • High school diploma or equivalentThree years experience in an administrative support role
  • Ability to perform advanced functions in word processing, electronic mail/calendar, spreadsheet, presentation and database software Ability to use applicable MS Suite products
  • Working knowledge of business processes and procedures
  • Knowledge of basic accounting and financial principles and functions
  • Ability to analyze data and use basic reasoning skills


Licensure, Certifications, and Clearances:

UPMC is an Equal Opportunity Employer/Disability/Veteran

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   Current UPMC employees must apply in HR Direct