Description
We're hiring a Human Resources Assistant, Senior for our Children's Hospital Human Resources Team! This is a great opportunity to join a collaborative team who is passionate about providing top notch customer service to our patients and employees.
The Human Resources Assistant, Senior is a regular, full-time opportunity that is primarily based at UPMC Children's Hospital of Pittsburgh. Some remote flexibility is offered with the position. The primary work schedule is standard business hours, Monday through Friday.
The ideal candidate is proficient in Microsoft Excel and has a strong attention to detail. If this sounds like a fit for you, apply online today!
Responsibilities:
- Compile turnover metrics and analysis. Update organizational charts, complete employment verification and AFLAC forms, prepare professional correspondence, and perform word processing or spreadsheet assignments as necessary.
- Send documents to the HR Scan Center to be added to FileNet (electronic employee record).
- Facilitate exit interview process: schedule appointments, prepare and send exit interview emails, and compile exit interview results and share as appropriate. Keep updated spreadsheet of all exit interview activity. Conduct exit interviews with staff as needed.
- Assist leadership with processing expenses, screening calls, calendar management, scheduling meetings, booking conference rooms, taking meeting minutes, and processing expenses. Provide support with ordering of office supplies, reviewing and organizing incoming mail, assist with filing/printing/copying/faxing items in a timely manner.
- Manage HR email service account and delegate questions to appropriate HR representative as needed.
- Act as department receptionist by answering HR office telephone line and greeting visitors.
- Complete assigned projects as needed.
- Participate and assist with coordinating Business Unit events and HR programs or initiatives.
- Assist with timely data entry of licenses, certifications, clearances, and corrective action. Run complex queries for tracking and compliance purposes. Reports include but are not limited to licensure reports, COGNOS turnover reports, and annual mandatories reports.
- Complete unemployment compensation forms and attend UC hearings as needed.
- Maintain employee files on-site and request files as needed from vendor (BRM). Assist with annual review of inactive files and schedule pick-ups with BRM
- Provide clerical and administrative support to the HR Director, HR Consultants, and others as assigned.
- Respond to human resources questions and requests from employees or direct them to other human resources staff or UPMC resources as appropriate.
Qualifications
- High school diploma or equivalent required.
- Three years of progressively responsible administrative experience required (preferably in a Human Resources environment)
- OR successful completion of the Summer Associate Program
- OR Bachelor's degree in Human Resources, Business or related field required.
- Ability to use Microsoft Office products including Outlook, Word, and Excel.
- Strong data entry and Microsoft Excel skills strongly preferred.
- Proficiency in administrative skills, organizing and setting priorities, maintaining confidentiality, and customer service skills.
Licensure, Certifications, and Clearances:
UPMC is an Equal Opportunity Employer/Disability/Veteran
Total Rewards
More than just competitive pay and benefits, UPMC’s Total Rewards package cares for you in all areas of life &emdash; because we believe that you’re at your best when receiving the support you need: professional, personal, financial, and more.
Our Values
At UPMC, we’re driven by shared values that guide our work and keep us accountable to one another. Our Values of Quality & Safety, Dignity & Respect, Caring & Listening, Responsibility & Integrity, Excellence & Innovation play a vital role in creating a cohesive, positive experience for our employees, patients, health plan members, and community. Ready to join us? Apply today.
