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Administrative Assistant - Senior

  • Job ID: 624448992
  • Status: Full-Time
  • Regular/Temporary: Regular
  • Hours:
  • Shift: Day Job
  • Facility: University of Pittsburgh Physicians
  • Department: 65363 POP13 CFRE
  • Location: 300 Halket St, Pittsburgh PA 15213
  • Union Position: No
  • Salary Range: $17.39 to $27.61 / hour

Description

University of Pittsburgh Physicians is seeking a full-time Administrative Assistant - Senior to support Women's Health in Oakland, PA! Hours for this position will be Monday - Friday daytime hours with flexible start/end times.

 

The ideal candidate for this position is highly organized and a self-starter; interested in administrative support and administrative projects; collaborative; strong communicator. Previous medical office and/or healthcare work experience is preferred, but not required, while proficient communication skills are vital to this role. Strong computer skills are also preferred, specifically with Microsoft Office products (Outlook, Word, etc.), with a working knowledge of EPIC being a plus.

 

Purpose:
Under general direction, provides varied administrative support of a complex and technical nature to single or multiple department(s) or a division.

Responsibilities:

  • Provides input to presentations and other department/supervisor work (i.e., supervisor provides general thought and ee will draft more material based on initial ideas).
  • Develops and sends correspondence on behalf of department and department head (i.e., draft and send meeting minutes, draft and send meeting events).
  • Plans conferences for department and department head.
  • Under general direction, provides varied administrative support to a department or group of professionals.
  • May also perform all responsibilities of an Administrative Assistant - Intermediate:- Maintains supervisor's calendar (i.e., proactively schedules meetings on supervisor's behalf, makes recommendations for large meeting venues and catering, takes leadership role to ensure meetings flow smoothly).- Maintains various accounting and budgetary records (i.e., completes expense reports).- May make travel arrangements.
  • Develops reports for executive or department. Analyzes complex information requests and determines complex trends.
  • Reviews administrative procedures and operating practices and makes recommendations to increase efficiency.
  • Administrative duties with respect to the Director's position as Executive Director of the North American Society for Pediatric & Adolescent Gynecology (NASPAG) as well as other organizations ie, Board of Trustees/Chatham University
  • Shows strong knowledge of relevant computer packages including the Outlook, PowerPoint, Excel and Microsoft Word.
  • Act as a liaison between medical students, residents and physician
  • Coordination of Director's duties at Children's Hospital of Pittsburgh covering the adolescent gynecologic clinic bi-monthly
  • Managing Editor of the Journal of Pediatric and Adolescent Gynecology (scientific journal which is published bi-monthly and is 90 pages in content) which includes: - Staff support for the Editor in Chief - Manuscript flow-electronic tracking/logging o

Qualifications

  • High school diploma or equivalent 5 years experience in an increasingly responsible administrative support role
  • Ability to perform advanced functions in word processing, electronic mail/calendar, spreadsheet, presentation and database software
  • Ability to use applicable MS Suite products
  • Advanced knowledge of business processes and procedures
  • Working knowledge of accounting and financial principles and functions
  • Ability to analyze data
  • Ability to use discretion and independent judgment


Licensure, Certifications, and Clearances:

  • Act 34

 

UPMC is an Equal Opportunity Employer/Disability/Veteran

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   Current UPMC employees must apply in HR Direct