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   Current UPMC employees must apply in HR Direct

Administrative Assistant - Intermediate

  • Job ID: 638965178
  • Status: Full-Time
  • Regular/Temporary: Regular
  • Hours: M-F, 730a-4p
  • Shift: Day Job
  • Facility: Mon Yough Community Services
  • Department: DA Cntr Substance Abuse
  • Location: 335 Shaw Avenue, Mckeesport PA 15132
  • Union Position: No
  • Salary Range: $13.91 to $21.19 / hour

Description

The Administrative Assistant Intermediate will support the Administrative Supervisor and front desks in the OP Behavioral Health program:  Mental Health Adult, Child & Adolescent, and Drug/Alcohol. 

Responsibilities will include:  training new employees, employee quality assurance reviews, assisting with the development of workflows/protocols, manage and correct transactions in the work queues, manage employee timecards, develop employee schedules and maintain employee attendance records.  Expectations include both front desk management as well as administrative time.

The schedule for this role will be M-F, 730am-4pm. The ideal candidate will have experience with Word and Excel. EPIC system experience strongly preferred but not required. Good writing, communication, problem-solving and basic mathematic skills required.

Responsibilities:

 

  • Under general direction, provides varied administrative support to a department or group of professionals.
  • May make travel arrangements.
  • Maintains various accounting and budgetary records (i.e., completes expense reports).
  • Collects, compiles, and analyzes moderately complex data and information. Composes straightforward written descriptions of results. Researches, drafts, and/or abstracts reports (i.e., conduct initial research to gather information for Supervisor regarding topic of interest).
  • May also perform all responsibilities of an Administrative Assistant - Associate:Performs routine clerical functions, such as copying, sorting, filing, and typing. Sets up and maintains varied office files, logs, and records office activities.Orders office supplies and maintains office equipment.Answers, screens, and routes incoming calls and messages. Responds to routine questionsGreets, screens, and directs visitors to appropriate staff member.
  • Reviews administrative procedures and interprets them for employees.
  • Maintains supervisor's calendar (i.e., proactively schedules meetings on supervisor's behalf, makes recommendations for large meeting venues and catering, takes leadership role to ensure meetings flow smoothly).
  • Assists supervisor and department with presentations (i.e., provides content editing/content recommendations in addition to standard proofing).
  • Composes routine, general, and unique/independent correspondence (i.e., sends more than standard emails, begins to modify content of email on behalf of department head, reads and answers correspondence).

 

Qualifications

  • High school diploma or equivalent
  • Three years experience in an administrative support role
  • Ability to perform advanced functions in word processing, electronic mail/calendar, spreadsheet, presentation and database software Ability to use applicable MS Suite products
  • Working knowledge of business processes and procedures
  • Knowledge of basic accounting and financial principles and functions
  • Ability to analyze data and use basic reasoning skills


Licensure, Certifications, and Clearances:

  • Comprehensive Crisis Management (CCMC)
  • Act 31 Child Abuse Reporting with renewal
  • Act 33 with renewal
  • Act 34 with renewal
  • Act 73 FBI Clearance with renewal

  • UPMC is an Equal Opportunity Employer/Disability/Veteran

Total Rewards

More than just competitive pay and benefits, UPMC’s Total Rewards package cares for you in all areas of life — because we believe that you’re at your best when receiving the support you need: professional, personal, financial, and more.

Our Values

At UPMC, we’re driven by shared values that guide our work and keep us accountable to one another. Our Values of Quality & Safety, Dignity & Respect, Caring & Listening, Responsibility & Integrity, Excellence & Innovation play a vital role in creating a cohesive, positive experience for our employees, patients, health plan members, and community. Ready to join us? Apply today.

   Current UPMC employees must apply in HR Direct