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Administrative Assistant - Intermediate

  • Job ID: 604401255
  • Status: Full-Time
  • Regular/Temporary: Regular
  • Hours:
  • Shift: Day Job
  • Facility: UPMC Community Medicine Incorporated
  • Department: 80751 ZCMS1 Administration
  • Location: 3600 Forbes Ave, Pittsburgh PA 15213
  • Union Position: No
  • Salary Range: $15.88 to $24.98 / hour

Description

UPMC Community Medicine Incorporated is seeking a full-time Administrative Assistant - Intermediate to support CMI Administration at Forbes Tower in Oakland!

Under general supervision, the Administrative Assistant - Intermediate provides varied administrative support to a department, a group of professionals, or multiple departments. This position will support a new program that partners with the UPMC Health Plan, CMI practices across UPMC, and private practices in the greater Pittsburgh area!

Responsibilities for this position include, but are not limited to, coordinating and supporting meetings, organizing daily reports, pulling patient information and scans for specialists, calling practices for patient information and follow-up, tracking data, and interfacing with multiple departments, colleagues, and practices.

The ideal candidate for this position will be a self-starter interested in an adaptive role, and open to new and changing responsibilities. Exceptional customer service and communication skills are vital to this role, as is the ability to work as a team player. Proficient computer and Microsoft Office skills are preferred, with a working knowledge of Teams being a plus. Previous work experience in a healthcare setting is preferred, while a working knowledge of EPIC is also a plus. 



Responsibilities:

  • Under general direction, provides varied administrative support to a department or group of professionals.
  • May make travel arrangements.
  • Maintains various accounting and budgetary records (i.e., completes expense reports).
  • Collects, compiles, and analyzes moderately complex data and information.
    • Composes straightforward written descriptions of results.
  • Researches, drafts, and/or abstracts reports (i.e., conduct initial research to gather information for Supervisor regarding topic of interest).
  • May also perform all responsibilities of an Administrative Assistant - Associate:
    • Performs routine clerical functions, such as copying, sorting, filing, and typing.
    • Sets up and maintains varied office files, logs, and records office activities.
    • Orders office supplies and maintains office equipment.
    • Answers, screens, and routes incoming calls and messages.
    • Responds to routine questions.
    • Greets, screens, and directs visitors to appropriate staff member.
  • Reviews administrative procedures and interprets them for employees.
  • Maintains supervisor's calendar (i.e., proactively schedules meetings on supervisor's behalf, makes recommendations for large meeting venues and catering, takes leadership role to ensure meetings flow smoothly).
  • Assists supervisor and department with presentations (i.e., provides content editing/content recommendations in addition to standard proofing).
  • Composes routine, general, and unique/independent correspondence (i.e., sends more than standard emails, begins to modify content of email on behalf of department head, reads and answers correspondence).

 

 

Qualifications

  • High school diploma or equivalent.
  • Three years experience in an administrative support role.
  • Ability to perform advanced functions in word processing, electronic mail/calendar, spreadsheet, presentation, and database software.
  • Ability to use applicable MS Suite products.
  • Working knowledge of business processes and procedures.
  • Knowledge of basic accounting and financial principles and functions.
  • Ability to analyze data and use basic reasoning skills.
  • Previous work experience in a healthcare setting preferred.
  • Working knowledge of Teams is a plus.
  • Working knowledge of EPIC is a plus.


Licensure, Certifications, and Clearances:

  • Act 34

 

UPMC is an Equal Opportunity Employer/Disability/Veteran

 

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   Current UPMC employees must apply in HR Direct