Description
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Support the Division Director by coordinating clinical care activities, managing daily operations, coordinating administrative functions, representing the division to outside entities, and participating in special projects and initiatives.
Responsibilities:
- Coordinate and maintain records of administrative divisional responsibilities (eg, staff meeting minutes, lab administrative meetings with pathologists, travel accommodations, director's calendar).
- Prepare budgets, analyze data, use software, create administrative/managerial reports as directed.
- Oversee division's adherence to the budget and implement strategies to meet budget goals.
- Maintain administrative aspects of training programs for residents and fellows (eg, scheduling, conference organization, recruitment, evaluations and regulatory issues).
- Assist to coordinate clinical care activities by coordinating the flow of information from physicians and patients at outside institutions to the central divisional core.
- Prepare faculty master schedules and organize divisional schedules for faculty and house officers (eg, service schedules, on-call schedules, conference schedules, director's personal schedule).
- Prepare annual reports related to divisional activities and workloads.
- Work with other divisional office support as necessary to perform mission of the division.
- Understand the clinical, research and educational mission of the division within the managed care medicine environment; coordinate projects and implement changes to respond to this environment.
- Coordinate special projects and clinical programs, including creation and negotiation of proposals, budgets, agreements and contracts between the division and outside entities.
- Assist to coordinate and implement various clinical research projects and groups in order to meet division goals and objectives.
- Draft documents; independently manage grant funds to meet budget.
- Implement and direct organizational, procedural and policy changes.
- Demonstrate, on a consistent basis, the behaviors which do not comprise the Basics of Service Excellence.
- Assist to coordinate various educational initiatives of the division (eg, curriculum development, continuing education courses, training & educational needs of visiting physicians and researchers).
- Coordinates and implements the administrative aspects of all regulatory issues including quality control and quality assurance pertaining to the division.
Qualifications
- Bachelor's degree in Business Administration, Health Sciences or equivalent degree OR 3 - 5 years of administrative experience.
- Strong business and accounting background.
- Experience/training in making independent assessments.
- Demonstrated leadership abilities.
- Excellent communication, interpersonal and organizational skills.
- Advanced level of knowledge of computer and internet.
- Knowledge of the systems and functions of Pathology operations in a medical, academic environment is preferred.
- Understanding of medical/research terminology and laboratory processes and functions is preferred.
- Act 34
Total Rewards
More than just competitive pay and benefits, UPMC’s Total Rewards package cares for you in all areas of life &emdash; because we believe that you’re at your best when receiving the support you need: professional, personal, financial, and more.
Our Values
At UPMC, we’re driven by shared values that guide our work and keep us accountable to one another. Our Values of Quality & Safety, Dignity & Respect, Caring & Listening, Responsibility & Integrity, Excellence & Innovation play a vital role in creating a cohesive, positive experience for our employees, patients, health plan members, and community. Ready to join us? Apply today.