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   Current UPMC employees must apply in HR Direct

Internal Med Program Coord

  • Job ID: 589690413
  • Status: Full-Time
  • Regular/Temporary: Regular
  • Hours:
  • Shift: Day Job
  • Facility: Pinnacle Health Hospitalists Services
  • Department: Hospitalists Harrisburg
  • Location: 409 South Second Street, Harrisburg PA 17104
  • Union Position: No
  • Salary Range: $20.35 to $30.53 / hour


With oversight from the operations manager, the program coordinator is responsible for ensuring the smooth operation of the Hospitalists. The coordinator accurately compiles census, correcting errors as necessary, and distributes the census daily in a timely fashion under the direction of the operations manager. The coordinator additionally provides direct administrative support to specific departments in a pleasant and knowledgeable manner working directly with the providers to ensure excellent patient care and to achieve system goals. The Internal Medicine Program Coordinator performs administrative and clerical duties that support director-level management and facilitates the operating efficiency of the office to which it supports. Serves as the first-line resource regarding administrative issues related to financial, personnel, facilities, and operations.

Core Job Responsibilities

  1. Clinician scheduling
  2. Completing vouchers for: vendors, locum invoices, and clinician reimbursements for conferences and CME
  3. Clinician payroll
  4. Assistance with Resident moonlighting
  5. Clinician competencies
  6. Organizing Meetings: setting up conference lines, video conferencing, agendas, minutes, catering, etc. (multiple sites)
  7. Assistance with onboarding of new providers: contacts, orientation, supplies, etc.
  8. Maintenance of intranet page
  9. Composing and distributing of departmental  memos
  10. Composing and distributing weekly update email to department
  11. Census reconciliation and morning management (on weekends)
  12. Assist with credentialing materials
  13. Completion and maintenance of state agreements
  14. Completion and maintenance of supervising and collaborative agreements for APPs
  15. Responsible for traveling to Cumberland and Dauphin sites to ensure workrooms are adequately supplied: paper, pens, business cards, paperwork, mail, etc.
  16. Assist leadership
  17. Other duties as assigned


Secondary Responsibilities

Clerical tasks to include but not limited to:

  1. Answering phones, directing callers
  2. Completing paperwork
  3. Faxing, filing, copying, etc.
  4. Personnel file maintenance
  5. Ordering office supplies
  6. Other duties as assigned



  • High school graduate with business background
  • Three to five years of administrative experience preferably in a healthcare-related field.  OR Associate Degree with one to three years of related experience
  • Strong communication, interpersonal and organizational skills Proficient computer skills and knowledge of MS Office programs.
  • Must be able to work a flexible schedule to include day/evening/weekend rotation.
  • Must be willing and able to travel (drive via car) to various sites within the program's operations.
  • Associates or Bachelor's Degree preferred or demonstrated ability towards continuing education in related field preferred.
  • Previous healthcare experience preferred.

Licensure, Certifications, and Clearances:
Clearances must be dated within 90 days

  • Act 33 with renewal
  • Act 34 with renewal
  • Act 73 FBI Clearance with renewal

  • UPMC is an Equal Opportunity Employer/Disability/Veteran

Total Rewards

More than just competitive pay and benefits, UPMC’s Total Rewards package cares for you in all areas of life &emdash; because we believe that you’re at your best when receiving the support you need: professional, personal, financial, and more.

Our Values

At UPMC, we’re driven by shared values that guide our work and keep us accountable to one another. Our Values of Quality & Safety, Dignity & Respect, Caring & Listening, Responsibility & Integrity, Excellence & Innovation play a vital role in creating a cohesive, positive experience for our employees, patients, health plan members, and community. Ready to join us? Apply today.

   Current UPMC employees must apply in HR Direct