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   Current UPMC employees must apply in HR Direct

Residency Program Coordinator

  • Job ID: 695346752
  • Status: Full-Time
  • Regular/Temporary: Regular
  • Hours: 7 a.m. to 3:30 p.m.
  • Shift: Day Job
  • Facility: UPMC Pinnacle Hospitals
  • Department: Residents-Medicine
  • Location: 111 South Front Street, Harrisburg PA 17105
  • Union Position: No
  • Salary Range: $19.29 to $28.95 / hour


Our team is growing and we have a variety of opportunities available for a Residency Program Coordinator. UPMC Pinnacle Community Osteopathic is currently hiring a full-time Residency Program Coordinator who has prior experience working with Residents and Student Training Programs in an Education/Curriculum-based position.

Performs and integrates the administrative aspects of the assigned area. Acts as a liaison between the Department, UPMC Physician's Services Division, the University of Pittsburgh School of Medicine, the UPMC Graduate Medical Education Office, and the community-based faculty involved in the various programs.  



  • Responsible for managing all aspects of the Continuing Medical Education (CME) programs sponsored by the University of Pittsburgh Center for Continuing Education in the Health Science to include Grand Rounds, Patient Safety Conferences, Alumni Day, and other educational events. .
  • Coordinate Departmental Alumni relations, including ongoing contact, graduate outcome data to submit to residency accreditors, organized activities (social and educational), and fundraising.
  • Facilitate the submission of all documents for and monitors the maintenance of appropriate licensure and certification of residents.
  • Maintain databases and information collection tools to track resident statistics including medical student ratings of residents, resident compliance with medical records, and resident clinical experiences.
  • Coordinate Resident Didactics including presenters' booking/confirmation/reminders, room/food reservation, juggling schedules to accommodate changes, attendee reminders, distribution of didactic materials, and maintain attendance using an on-line system. Create and distribute weekly didactic schedule by email maintaining an up-to-date distribution list; maintain SharePoint calendar with events.
  • Coordinate multiple committee meetings for program director including scheduling, room reservation, email of minutes, and meeting materials.
  • Assist with financial reporting including budget preparation, budget monitoring, reimbursements, and disbursements for the specialty or subspecialty program(s) including processing vouchers for travel reimbursements for the program director utilizing the appropriate correct account.
  • Perform daily coordination of one or more of the Department's graduate medical education specialty or subspecialty program(s).
  • Assist with new resident recruitment, matching, orientation, contracting, and hiring processes for the specialty or subspecialty program(s).
  • Serve as the liaison between the medical students and residents, hospital administrators, physicians, UPMC, the University of Pittsburgh, and the community-based offices for the specialty or subspecialty program(s).



  • Bachelor's degree in business, education, or related field preferred.
  • 7 years experience in a related area, primarily in an academic program office, or medical setting, or equivalent combination of education and experience.
  • Knowledge of licensure and visa guidelines required. Knowledge of Accreditation Council of Graduate Medical Education (ACGME) and continuing education guidelines.
  • Proficient computer skills including use of the internet, PowerPoint, Excel, spreadsheets, Word, and related software required.
  • Excellent communication, organizational, and time management skills necessary.
  • Ability to meet deadlines required.

Licensure, Certifications, and Clearances:
Clearances must be dated within 90 days

  • Act 33 with renewal
  • Act 34 with renewal
  • Act 73 FBI Clearance with renewal

  • UPMC is an Equal Opportunity Employer/Disability/Veteran

Total Rewards

More than just competitive pay and benefits, UPMC’s Total Rewards package cares for you in all areas of life &emdash; because we believe that you’re at your best when receiving the support you need: professional, personal, financial, and more.

Our Values

At UPMC, we’re driven by shared values that guide our work and keep us accountable to one another. Our Values of Quality & Safety, Dignity & Respect, Caring & Listening, Responsibility & Integrity, Excellence & Innovation play a vital role in creating a cohesive, positive experience for our employees, patients, health plan members, and community. Ready to join us? Apply today.

   Current UPMC employees must apply in HR Direct