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Administrative Assistant - Intermediate

  • Job ID: 725318900
  • Status: Full-Time
  • Regular/Temporary: Regular
  • Hours: Monday - Friday daylight shifts
  • Shift: Day Job
  • Facility: University of Pittsburgh Physicians
  • Department: 65801 POP18 PEDS Administration
  • Location: 4401 Penn Avenue, Pittsburgh PA 15224
  • Union Position: No
  • Salary Range: $15.88 to $24.98 / hour

Description

Purpose:
University of Pittsburgh Physicians is seeking a full-time Administrative Assistant - Intermediate to support the operations of the Chair of Pediatrics office at UPMC Children’s Hospital of Pittsburgh!

Under general supervision, this individual will provide varied administrative support for the Vice Chair of Clinical Services and Vice Chair of Diversity, Equity, and Inclusion in the Department of Pediatrics. In addition, this person will provide organizational and project support for department-wide meetings, initiatives, and internal and external communications (such as announcements, annual reports, and ongoing website updates).

The ideal candidate for this position will have exceptional organization skills and an elevated level of professionalism and will be comfortable and thrive in a busy, fast-paced work environment. Proficient writing, communication, problem-solving, and basic mathematic skills required. Strong computer skills are also required, specifically with Microsoft Office products (Outlook and Word). Experience with Excel preferred, but not required.

The schedule for this position will be Monday - Friday during normal business hours.

We recognize that our faculty, staff, trainees, and leaders must reflect the global and multicultural communities that we serve and in which we live. Diversity, equity, and inclusion are essential components of our rich scientific, educational, and healthcare environment in which all of our faculty, staff, and trainees are valued and empowered to thrive and in which all our patients and families are supported to meet their health goals. We welcome applicants from all backgrounds to apply.

Under general supervision, provides varied administrative support to a department, a group of professionals or multiple departments.

Responsibilities:

 

  • Under general direction, provides varied administrative support to a department or group of professionals.
  • May make travel arrangements.
  • Maintains various accounting and budgetary records (i.e., completes expense reports).
  • Collects, compiles, and analyzes moderately complex data and information. Composes straightforward written descriptions of results. Research, drafts, and/or abstracts reports (i.e., conduct initial research to gather information for Supervisor regarding topic of interest).
  • May also perform all responsibilities of an Administrative Assistant - Associate: Performs routine clerical functions, such as copying, sorting, filing, and typing. Sets up and maintains varied office files, logs, and records office activities. Order office supplies and maintains office equipment. Answers, screens, and routes incoming calls and messages. Responds to routine questions Greets, screens, and directs visitors to appropriate staff member.
  • Reviews administrative procedures and interprets them for employees.
  • Maintains supervisor's calendar (i.e., proactively schedules meetings on supervisor's behalf, makes recommendations for large meeting venues and catering, takes leadership role to ensure meetings flow smoothly).
  • Assists supervisor and department with presentations (i.e., provides content editing/content recommendations in addition to standard proofing).
  • Composes routine, general, and unique/independent correspondence (i.e., sends more than standard emails, begins to modify content of email on behalf of department head, reads and answers correspondence).

 

 

Qualifications

  • High school diploma or equivalent
  • Three years' experience in an administrative support role
  • Ability to perform advanced functions in word processing, electronic mail/calendar, spreadsheet, presentation, and database software Ability to use applicable MS Suite products
  • Working knowledge of business processes and procedures
  • Knowledge of basic accounting and financial principles and functions Ability to analyze data and use basic reasoning skills
  • Strong calendar experience epreferred 


Licensure, Certifications, and Clearances:

  • Act 31 Child Abuse Reporting with renewal
  • Act 33 with renewal
  • Act 34 with renewal
  • Act 73 FBI Clearance with renewal

  • UPMC is an Equal Opportunity Employer/Disability/Veteran

Total Rewards

More than just competitive pay and benefits, UPMC’s Total Rewards package cares for you in all areas of life &emdash; because we believe that you’re at your best when receiving the support you need: professional, personal, financial, and more.

Our Values

At UPMC, we’re driven by shared values that guide our work and keep us accountable to one another. Our Values of Quality & Safety, Dignity & Respect, Caring & Listening, Responsibility & Integrity, Excellence & Innovation play a vital role in creating a cohesive, positive experience for our employees, patients, health plan members, and community. Ready to join us? Apply today.

   Current UPMC employees must apply in HR Direct