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Admissions Coordinator (Wormleysburg)

  • Job ID: 730012247
  • Status: Full-Time
  • Regular/Temporary: Regular
  • Hours: Monday to Friday, 7:00 a.m. to 3:30 p.m.
  • Shift: Day Job
  • Facility: Pinnacle Health Cardiovascular Institute
  • Department: Wormleysburg Phys Office
  • Location: 1000 North Front Street, Wormleysburg PA 17043
  • Union Position: No
  • Salary Range: $15.19 to $22.65 / hour

Description

UPMC Heart and Vascular Institute is currently hiring an Admissions Coordinator in our Wormleysburg office to schedule and coordinate Cardiovascular hospital procedures in collaboration with UPMC Heart & Vascular providers. In this role, you will act as a liaison between the providers and the patients.

Responsibilities:

  • Coordinates procedures of patients with assigned facilities for the  Structural Heart  Program
  • Completes preadmission data entry of demographic 
  • Maintains referral tracking log and patient communication record (front of file) 
  • Communicates the need for follow up appointments for patients 
  • Consistently works cooperatively and pleasantly with all staff, patients, family members, and referral sources.
  • Schedules appointments as required by recall and schedule changes
  • Monitors in-baskets messages for scheduling appointments/testing/device checks
  • Works 1:1 with providers in the office and hospital settings

 

Qualifications

  • High school diploma or equivalent.
  • Three years of administrative support experience required.
  • Associate's degree or completion of secretarial program is preferred.
  • Proficient with personal computers, word processing, spreadsheet and data base management, email, and electronic scheduling (Microsoft Word, Excel, Access, Powerpoint) and use of Internet is required.
  • Excellent organizational skills and office management experience preferred.
  • Courtesy, diplomacy, service excellence, confidentiality and good judgment are inherent in the job and are pre-requisites.
  • Ability to communicate with all customers including residents, family members, visitors and staff is required.
  • Ability to exercise judgment in evaluating problem situations and take initiative in referring such situations to the appropriate person is required.
  • Ability to demonstrate composure at all times exhibiting courtesy, respect and a helpful positive attitude at all times in face-to-face and telephone interactions with customers is imperative.
  • Ability to prepare accurate typed material and complete assignments with accuracy and attention to details in a timely manner is required.
  • Physical activities essential to satisfactorily perform this position involve; balance, crouching, grasping, fingering, kneeling, lifting 35-50 pounds without assistance, pulling, pushing, reaching, standing, and stooping.
  • Sensory and communicative activities essential to satisfactory performance in this position include; hearing seeing, smelling, speaking, tolerating an above average level of stress and maximum interaction with people.
  • Strong time management skills and the ability to prioritize multiple tasks are required.
  • Possibly be exposed to inside environmental conditions, physical hazards and chemical hazards.
  • Strong preference for prior Epic experience.


Licensure, Certifications, and Clearances:
Clearances must be dated within 90 days
 

  • Act 33 with renewal
  • Act 34 with renewal
  • Act 73 FBI Clearance with renewal

  • UPMC is an Equal Opportunity Employer/Disability/Veteran

Total Rewards

More than just competitive pay and benefits, UPMC’s Total Rewards package cares for you in all areas of life &emdash; because we believe that you’re at your best when receiving the support you need: professional, personal, financial, and more.

Our Values

At UPMC, we’re driven by shared values that guide our work and keep us accountable to one another. Our Values of Quality & Safety, Dignity & Respect, Caring & Listening, Responsibility & Integrity, Excellence & Innovation play a vital role in creating a cohesive, positive experience for our employees, patients, health plan members, and community. Ready to join us? Apply today.

   Current UPMC employees must apply in HR Direct