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   Current UPMC employees must apply in HR Direct

Executive Assistant II

  • Job ID: 774860207
  • Status: Full-Time
  • Regular/Temporary: Regular
  • Hours:
  • Shift: Day Job
  • Facility: Corporate Health Services
  • Department: 80338 PAG Corp Patient Care
  • Location: 3600 Forbes Ave, Pittsburgh PA 15213
  • Union Position: No
  • Salary Range: $25.81 to $44.67 / hour

Description

Purpose:
UPMC is looking to hire an Executive Assistant II for our Corporate Health Services Team, supporting our Chief Nurse Executive.

The Executive Assistant II will provide high-level administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings.

Responsibilities:

 

  • Prioritizes and manages multiple projects simultaneously, and follows through on issues in a timely manner.
  • Interacts with staff at all levels in a fast paced environment, sometimes under pressure, remaining flexible, proactive, resourceful and efficient, with a high level of professionalism and confidentiality.
  • Compiles information for the timely preparation of reports and distributes to appropriate individuals within established timelines.
  • Maintains accurate filing systems with the highest regard for confidentiality, organization, and timely retrieval of documents.
  • Processes incoming and outgoing mail. Maintains confidentiality of mail addressed to the president.
  • Records and distributes minutes and other relevant information to appropriate participants in a timely manner.
  • Arranges travel schedule and reservations for executive management as needed.
  • Answers phones and directs all incoming calls to appropriate party promptly and efficiently.
  • Responsible for calendar management, requiring interaction with both internal and external executives and assistants to coordinate a variety of complex executive meetings.
  • Uses sound judgment and knowledge of UPMC and its policies and procedures to respond to questions, requests, or needs.

 

Qualifications

  • High school diploma or equivalent
  • 8 years experience in an increasingly responsible administrative support role
  • 5+ years experience with support at the executive level
  • Demonstrates proficiency in core MS Office applications, including Word, Excel, PowerPoint, and Outlook
  • Excellent calendar management skills, including the coordination of complex executive meetings
  • Experience assisting management with the creation of PowerPoint presentations
  • Experience scheduling travel arrangements for management


UPMC is an Equal Opportunity Employer/Disability/Veteran

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At UPMC, we’re driven by shared values that guide our work and keep us accountable to one another. Our Values of Quality & Safety, Dignity & Respect, Caring & Listening, Responsibility & Integrity, Excellence & Innovation play a vital role in creating a cohesive, positive experience for our employees, patients, health plan members, and community. Ready to join us? Apply today.

   Current UPMC employees must apply in HR Direct