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   Current UPMC employees must apply in HR Direct

Administrative Assistant - Senior

Description

UPMC Health Plan is hiring a full-time Administrative Assistant – Senior to support the Community Team department. This will be a Monday through Friday daylight role (8:00 a.m. – 4:30 p.m.). Due to COVID-19 circumstances, this position will work in the office 1 day a week and remote from home during the other weekdays. Eventually, this position will transition to a fully office-based role.

Under general direction, the Administrative Assistant – Senior will provide varied administrative support of a complex and technical nature to single or multiple department(s) or a division.


Applicants with a strong proficiency in Microsoft Office products (i.e. Word, Excel, PowerPoint, Visio and SharePoint) are preferred. Experience with managing calendars, submitting expenses/orders and taking meeting minutes is also highly preferred.


Responsibilities:

  • Provides input to presentations and other department/supervisor work (i.e., supervisor provides general thought and ee will draft more material based on initial ideas).
  • Develops and sends correspondence on behalf of department and department head (i.e., draft and send meeting minutes, draft and send meeting events).
  • Plans conferences for department and department head.
  • Under general direction, provides varied administrative support to a department or group of professionals.
  • May also perform all responsibilities of an Administrative Assistant - Intermediate:- Maintains supervisor's calendar (i.e., proactively schedules meetings on supervisor's behalf, makes recommendations for large meeting venues and catering, takes leadership role to ensure meetings flow smoothly).- Maintains various accounting and budgetary records (i.e., completes expense reports).- May make travel arrangements.
  • Develops reports for executive or department. Analyzes complex information requests and determines complex trends.
  • Reviews administrative procedures and operating practices and makes recommendations to increase efficiency.

Qualifications

  • High school diploma or equivalent
  • 5 years experience in an increasingly responsible administrative support role
  • Ability to perform advanced functions in word processing, electronic mail/calendar, spreadsheet, presentation and database software
  • Ability to use applicable MS Suite products
  • Advanced knowledge of business processes and procedures
  • Working knowledge of accounting and financial principles and functions
  • Ability to analyze data
  • Ability to use discretion and independent judgment


Licensure, Certifications, and Clearances:


UPMC is an Equal Opportunity Employer/Disability/Veteran

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   Current UPMC employees must apply in HR Direct