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   Current UPMC employees must apply in HR Direct

Human Resources Assistant, Senior

  • Job ID: 804318451
  • Status: Full-Time
  • Regular/Temporary: Regular
  • Hours: Daylight Hours
  • Shift: Day Job
  • Facility: Corporate Human Resources
  • Department: SMH HR
  • Location: 815 Freeport Road, Pittsburgh PA 15215
  • Union Position: No
  • Salary Range: $14.79 to $22.56 / hour

Description

If you have an interest in human resources and a passion for providing excellent customer service, then this could be the perfect position for you! 

We are hiring a regular, full-time Human Resources Assistant, Senior for our UPMC St. Margaret Human Resources Team.   This position works daylight hours, Monday through Friday, at UPMC St. Margaret.  UPMC St. Margaret is located near Aspinwall, which is just off Route 28 and minutes from downtown Pittsburgh.


The Senior Human Resources Assistant will independently provide administrative support services to all team members in the UPMC St. Margaret Human Resources department. The Senior Human Resources Assistant plays an integral role in the delivery of employee relations support to customers by autonomously executing tasks such as employee file maintenance, data entry of confidential personnel information, running compliance reports, preparation for annual HR initiatives, and assisting with other projects as needed.

The ideal candidate has strong customer service, analytical, and critical thinking skills.  Additionally, they have prior human resources or recruitment knowledge.  Does this sound like a fit for you?  Apply online today!

Responsibilities:

 

  • Assist leadership with processing expenses, screening calls, calendar management, scheduling meetings, booking conference rooms, taking meeting minutes, and processing expenses. Provide support with ordering of office supplies, reviewing and organizing incoming mail, assist with filing/printing/copying/faxing items in a timely manner.
  • Manage HR email service account and delegate questions to appropriate HR representative as needed. Act as department receptionist by answering HR office telephone line and greeting visitors.
  • Send documents to the HR Scan Center to be added to FileNet (electronic employee record). Facilitate exit interview process: schedule appointments, prepare and send exit interview emails, and compile exit interview results and share as appropriate. Keep updated spreadsheet of all exit interview activity. Conduct exit interviews with staff as needed.
  • Assist with annual review of inactive files and schedule pick-ups with BRM
  • Complete unemployment compensation forms and attend UC hearings as needed. Maintain employee files on-site and request files as needed from vendor (BRM).
  • Compile turnover metrics and analysis. Update organizational charts, complete employment verification and AFLAC forms, prepare professional correspondence, and perform word processing or spreadsheet assignments as necessary.
  • Assist with timely data entry of licenses, certifications, clearances, and corrective action. Run complex queries for tracking and compliance purposes. Reports include but are not limited to licensure reports, COGNOS turnover reports, and annual mandatories reports.
  • Provide clerical and administrative support to the HR Director, HR Consultants, and others as assigned. Respond to human resources questions and requests from employees or direct them to other human resources staff or UPMC resources as appropriate.
  • Complete assigned projects as needed. Participate and assist with coordinating Business Unit events and HR programs or initiatives.

 

Qualifications

  • High school diploma or equivalent required and three years of progressively responsible administrative experience required (preferably in a human resources environment).
    • OR Bachelor's degree in Human Resources, Business, or related field required
    • OR successful completion of the UPMC Summer Associate Program/Pittsburgh Fellows Program required.
  • Ability to use Microsoft Office products including Outlook, Word, and Excel.
  • Proficiency in administrative skills, organizing and setting priorities, maintaining confidentiality, and customer service skills.
  • Strong customer service, analytical and critical thinking skills are preferred.
  • Prior human resources or recruitment knowledge is preferred.


Licensure, Certifications, and Clearances:

UPMC is an Equal Opportunity Employer/Disability/Veteran

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   Current UPMC employees must apply in HR Direct