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Administrative Assistant - Senior

  • Job ID: 827383873
  • Status: Full-Time
  • Regular/Temporary: Regular
  • Hours: Flexible
  • Shift: Day Job
  • Facility: University of Pittsburgh Physicians
  • Department: Core
  • Location: 300 Halket St, Pittsburgh PA 15213
  • Union Position: No
  • Salary Range: $17.39 to $27.61 / hour

Description

University of Pittsburgh Physicians is seeking a full-time Administrative Assistant - Senior to support Women's Health in Oakland, PA! Hours for this position will be Monday - Friday daytime hours with flexible start/end times.

 

The ideal candidate for this position is highly organized and a self-starter; interested in administrative support and administrative projects; collaborative; strong communicator. Previous medical office and/or healthcare work experience is preferred, but not required, while proficient communication skills are vital to this role. Strong computer skills are also preferred, specifically with Microsoft Office products (Outlook, Word, etc.), with a working knowledge of EPIC being a plus.

 

Purpose:
Under general direction, provides varied administrative support of a complex and technical nature to single or multiple department(s) or a division.

Responsibilities:

 

  • Provides input to presentations and other department/supervisor work (i.e., supervisor provides general thought and ee will draft more material based on initial ideas).
  • Develops and sends correspondence on behalf of department and department head (i.e., draft and send meeting minutes, draft and send meeting events).
  • Plans conferences for department and department head.
  • Under general direction, provides varied administrative support to a department or group of professionals.
  • May also perform all responsibilities of an Administrative Assistant - Intermediate:- Maintains supervisor's calendar (i.e., proactively schedules meetings on supervisor's behalf, makes recommendations for large meeting venues and catering, takes leadership role to ensure meetings flow smoothly).- Maintains various accounting and budgetary records (i.e., completes expense reports).- May make travel arrangements.
  • Develops reports for executive or department. Analyzes complex information requests and determines complex trends.
  • Reviews administrative procedures and operating practices and makes recommendations to increase efficiency.
  • Transcribes letters, memo and meeting notes for all physicians.
  • Serves as the PRS Coordinator, making sure that all letters and discharge summaries are sent to referring physicians in a timely manner and enter statistics into a database to monitor referrals from outside physicians.
  • Serves as Coordinator for the Resident OB Oral Exams. I am responsible for creating the resident testing schedule and assigning faculty to give the exams.
  • Responsible for creating the monthly MFM Conference/Meeting schedule and adding to all of the physician's calendars.
  • Coordinates the weekly PAC/Antepartum conference schedule, assigning a faculty member responsible for attending the meeting. I also work with the MFM fellows to assign a resident responsible for presenting each week.

Qualifications

  • High school diploma or equivalent 5 years experience in an increasingly responsible administrative support role
  • Ability to perform advanced functions in word processing, electronic mail/calendar, spreadsheet, presentation and database software
  • Ability to use applicable MS Suite products
  • Advanced knowledge of business processes and procedures
  • Working knowledge of accounting and financial principles and functions
  • Ability to analyze data
  • Ability to use discretion and independent judgment


Licensure, Certifications, and Clearances:

  • Act 34

  • UPMC is an Equal Opportunity Employer/Disability/Veteran

Total Rewards

More than just competitive pay and benefits, UPMC’s Total Rewards package cares for you in all areas of life — because we believe that you’re at your best when receiving the support you need: professional, personal, financial, and more.

Our Values

At UPMC, we’re driven by shared values that guide our work and keep us accountable to one another. Our Values of Quality & Safety, Dignity & Respect, Caring & Listening, Responsibility & Integrity, Excellence & Innovation play a vital role in creating a cohesive, positive experience for our employees, patients, health plan members, and community. Ready to join us? Apply today.

   Current UPMC employees must apply in HR Direct