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   Current UPMC employees must apply in HR Direct

Administrative Coordinator

Description

UPMC Magee-Womens Hospital is seeking a Full-time Administrative Coordinator to support the Mother-Baby and Lactation Departments.

This position will work daylight shifts. Hours are subject to change based on business needs.

Under general direction, the Administrative Coordinator coordinates the workflow of administrative and/or clerical employees and provides varied administrative support of a complex and technical nature to single or multiple departments or a division.

Lactation Center duties include renting out breast pumps as well as instructing on pump use and cleaning.  This includes tracking and billing for the pumps as well as retrieving returned pumps from security and then cleaning the returned pumps. Restocking the store and using NuPay to manage payments for the pumps as well as purchases from the store. 

 Responsibilities:
 

  • Plans conferences for department and department head
  • Under general direction coordinates the workflow of the employee(s) and provides administrative support of a complex and technical nature to single or multiple department or division (i.e., organizes, plans, and prioritizes work of others, develops and builds teams to accomplish project assignments)
  • Performs all responsibilities of an Administrative Assistant Sr
  • Provides input to presentations and other departments/supervisor work (i.e., supervisor provides general thought and will draft more material based on initial ideas)
  • Reviews administrative procedures and operating practices and makes recommendations to increase efficiency.
  • Assists in recruiting, hiring, training, and evaluating the performance of employees
  • Analyzes complex information requests and determines complex trends
  • Develops reports for executive or department
  • Develops and sends correspondence on behalf of department and department head (i.e., draft and send meeting minutes, draft, and send meeting events)
     

Qualifications

  • High school diploma or equivalent
  • 5 years’ experience in an increasingly responsible administrative support role
  • Ability to perform advanced functions in word processing, electronic mail/calendar, spreadsheet, presentation, and database software
  • Ability to use applicable MS Suite products- Advanced knowledge of business processes and procedures
  • Working knowledge of accounting and financial principles and functions
  • Ability to analyze data
  • Ability to use discretion and independent judgment

 Licensure, Certifications, and Clearances:

  • None

 UPMC is an equal opportunity employer. Minority/Females/Veterans/Individuals with Disabilities.

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   Current UPMC employees must apply in HR Direct