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   Current UPMC employees must apply in HR Direct

Administrative Coordinator

  • Job ID: 869551606
  • Status: Full-Time
  • Regular/Temporary: Regular
  • Hours: Monday - Friday 8:00am to 4:30pm
  • Shift: Day Job
  • Facility: UPMC Presbyterian
  • Department: Health Information Mgmt
  • Location: 450 Melwood Avenue, Pittsburgh PA 15213
  • Union Position: No
  • Salary Range: $18.24 to $30.32 / hour

Description

Purpose:
Under general direction, coordinates the workflow of administrative and/or clerical employees and provides varied administrative support of a complex and technical nature to single or multiple department(s) or a division.

Responsibilities:

  • Plans conferences for department and department head
  • Under general direction coordinates the workflow of employee(s) and provides administrative support of a complex and technical nature to single or multiple department or division (i.e., organizes, plans, and prioritizes work of others, develops and builds teams to accomplish project assignments)
  • Performs all responsibilities of an Administrative Assistant Sr
  • Provides input to presentations and other department/supervisor work (i.e., supervisor provides general thought and ee will draft more material based on initial ideas)
  • Reviews administrative procedures and operating practices and makes recommendations to increase efficiency.
  • Assists in recruiting, hiring, training, and evaluating the performance of employees
  • Analyzes complex information requests and determines complex trends
  • Develops reports for executive or department
  • Develops and sends correspondence on behalf of department and department head (i.e., draft and send meeting minutes, draft and send meeting events)
  • Demonstrates a logical and pragmatic approach in researching, analyzing and resolving issues
  • Maintains effective control and organization of simultaneous projects and assignments; assists management team with meeting deadlines
  • Coordinates committee meetings:o System HIM Committee: (equipment set up and use, scheduling, communication of meeting information to members, creates Power Point presentations, data collection, create standard and special reports , take minutes, arrange catering, attendance tracking, CE form, create meeting summary and communicate with Med Staff Office) o Systems Forms Committee: receives draft forms, communicates with requestors re any questions/issues, circulates and tracks forms for review, coordinates tasks with Print Shop
  • Coordinates calendars and schedules meetings/conference calls for senior HIM team; schedules rooms, arranges catering, takes minutes.
  • Use ePro to creates purchase orders, orders supplies for all HIM offices and satellite locations, monitors inventory, investigate and recommend alternative products, assist with monitoring expenditures to the budget
  • Develops and distribute statistical and informational reports for HIM internal and external recipients
  • Makes all travel arrangements for approved meetings and trips
  • Coordinates expense approval processing
  • Reviews administrative procedures and operating practices, makes recommendations to increase efficiency
  • Responsible, versatile individual to provide administrative support for a large Management team who oversee varied functional areas within the HIM department. Health Information Management is a complex multi-facility, multi-campus department.

 

Qualifications

  • High school diploma or equivalent.
  • 5 years experience in an increasingly responsible administrative support role.
  • Ability to perform advanced functions in word processing, electronic mail/calendar, spreadsheet, presentation, and database software.
  • Ability to use applicable MS Suite products.
  • Advanced knowledge of business processes and procedures.
  • Working knowledge of accounting and financial principles and functions.
  • Ability to analyze data.
  • Ability to use discretion and independent judgment.


Licensure, Certifications, and Clearances:

  • Act 34

  • UPMC is an Equal Opportunity Employer/Disability/Veteran

Total Rewards

More than just competitive pay and benefits, UPMC’s Total Rewards package cares for you in all areas of life — because we believe that you’re at your best when receiving the support you need: professional, personal, financial, and more.

Our Values

At UPMC, we’re driven by shared values that guide our work and keep us accountable to one another. Our Values of Quality & Safety, Dignity & Respect, Caring & Listening, Responsibility & Integrity, Excellence & Innovation play a vital role in creating a cohesive, positive experience for our employees, patients, health plan members, and community. Ready to join us? Apply today.

   Current UPMC employees must apply in HR Direct