Description

Purpose:
Under general direction, coordinates the workflow of administrative and/or clerical employees and provides varied administrative support of a complex and technical nature to single or multiple department(s) or a division.

Responsibilities:

• Plans conferences for department and department head
• Under general direction coordinates the workflow of employee(s) and provides administrative support of a complex and technical nature to single or multiple department or division (i.e., organizes, plans, and prioritizes work of others, develops and builds teams to accomplish project assignments)
• Performs all responsibilities of an Administrative Assistant Sr
• Provides input to presentations and other department/supervisor work (i.e., supervisor provides general thought and ee will draft more material based on initial ideas)
• Reviews administrative procedures and operating practices and makes recommendations to increase efficiency.
• Assists in recruiting, hiring, training, and evaluating the performance of employees
• Analyzes complex information requests and determines complex trends
• Develops reports for executive or department
• Develops and sends correspondence on behalf of department and department head (i.e., draft and send meeting minutes, draft and send meeting events)
• Demonstrates a logical and pragmatic approach in researching, analyzing and resolving issues
• Maintains effective control and organization of simultaneous projects and assignments; assists management team with meeting deadlines
• Coordinates committee meetings:o System HIM Committee: (equipment set up and use, scheduling, communication of meeting information to members, creates Power Point presentations, data collection, create standard and special reports , take minutes, arrange catering, attendance tracking, CE form, create meeting summary and communicate with Med Staff Office) o Systems Forms Committee: receives draft forms, communicates with requestors re any questions/issues, circulates and tracks forms for review, coordinates tasks with Print Shop
• Coordinates calendars and schedules meetings/conference calls for senior HIM team; schedules rooms, arranges catering, takes minutes.
• Use ePro to creates purchase orders, orders supplies for all HIM offices and satellite locations, monitors inventory, investigate and recommend alternative products, assist with monitoring expenditures to the budget
• Develops and distribute statistical and informational reports for HIM internal and external recipients
• Makes all travel arrangements for approved meetings and trips
• Coordinates expense approval processing
• Reviews administrative procedures and operating practices, makes recommendations to increase efficiency
• Responsible, versatile individual to provide administrative support for a large Management team who oversee varied functional areas within the HIM department. Health Information Management is a complex multi-facility, multi-campus department.

Qualifications

• High school diploma or equivalent.
• 5 years experience in an increasingly responsible administrative support role.
• Ability to perform advanced functions in word processing, electronic mail/calendar, spreadsheet, presentation, and database software.
• Ability to use applicable MS Suite products.
• Advanced knowledge of business processes and procedures.
• Working knowledge of accounting and financial principles and functions.
• Ability to analyze data.
• Ability to use discretion and independent judgment.

Licensure, Certifications, and Clearances:

• Act 34


• UPMC is an Equal Opportunity Employer/Disability/Veteran

Total Rewards

More than just competitive pay and benefits, UPMC’s Total Rewards package cares for you in all areas of life — because we believe that you’re at your best when receiving the support you need: professional, personal, financial, and more.

Our Values

At UPMC, we’re driven by shared values that guide our work and keep us accountable to one another. Our Values of Quality & Safety, Dignity & Respect, Caring & Listening, Responsibility & Integrity, Excellence & Innovation play a vital role in creating a cohesive, positive experience for our employees, patients, health plan members, and community. Ready to join us? Apply today.